Commercial Administrator (Projects)

Together we make a difference

Siemens Logistics is a leading provider of innovative and high-performance solutions for airport logistics. The portfolio includes products and solutions for baggage and cargo handling, high-end software for the digitalization of logistics processes, as well as an extensive range of maintenance and services. Siemens Logistics is represented worldwide through its regional companies and is active in more than 60 countries. Major customers include renowned airports and airlines around the globe. Siemens Logistics is a fully owned subsidiary of Siemens AG.

Be part of our Project & Commercial Team as a Commercial Administrator (Projects) in Dubai, UAE.

What are my responsibilities?

1. Support the work of the Commercial Project Manager (CPM) in handling commercial, administrative and Project Management activities.
2. Carry out diversified coordinating activities between Business Admin, Accounts, Purchases, and Site to enable the timely and cost-effective execution of the Operation & Maintenance project tasks.
3. Apply airport gate passes in a timely manner and as per defined procedures as required.
4. Help the CPM in respect of cost control, preparation, and analysis of budget vs actual cost situation.
5. Ensure that all resources (manpower, tools, parts/consumables, etc.) required by the site team are timely available on-site as per plan.
6. Follow SAP's defined workflow while ordering any resources (Material/Services) until settlement of vendor invoices.
7. Work with ERP and other designated reporting tools and software (e.g., SAP PAP, etc.), as per the authorizations and guidelines applicable to particular work assignments.
8. Maintain site staff attendance records.
9. Supervise & handle staff accommodation matters and transportation provided for own staff if applicable.

What do I need to qualify for the role?

1. Bachelor's degree/diploma in business administration, accounting, commerce or equivalent.
2. Minimum of 3 years of experience in Commercial Administration in a Project Site environment is preferred.
3. Proficiency in MS Office applications (Word, Excel, PowerPoint).
4. Strong communication skills with the ability to interact with multiple stakeholders.
5. Demonstrated excellent customer handling and internal stakeholder handling skills.
6. Strong organizational and time management skills with the ability to remain flexible, accommodate interruptions, multi-task, and set/re-set priorities in a fast-paced, constantly changing environment.
7. Strong attention to detail and accuracy.
8. Able to accommodate a flexible work schedule.
9. Independent thinking, problem-solving skills, discretion, and integrity are required.
10. Self-starter who can work independently as well as carry out instructions as required.
11. Hands-on experience with SAP (ERP) is a plus.
12. Good communication skills in English, and Arabic is a plus.
13. Flexibility to work in a site environment.