Accounts Payable Clerk

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Raffles the Palm Dubai is on the western crescent of Palm Jumeirah, the world’s largest manmade island and archipelago. This luxurious five-star hotel with 381 spacious rooms, suites and villas is embellished with hand-crafted Italian touches and offset by carefully selected amenities to complete the atmosphere of elegance. Guests can enjoy panoramic views, a private beach, state of the art entertainment and recreational facilities, including specialist boutiques, a VIP movie theatre, signature and private restaurants complemented by exquisite banqueting and conference spaces.

When visiting Raffles, guests will discover the individual personality and story offered by the hotel. At the essence of every Raffles is the delivery of thoughtful, personal and discreet service to well-travelled guests. Raffles Hotels & Resorts is an award-winning, luxury international hotel company with a history dating back to 1887 with the opening of Raffles Hotel, Singapore. The portfolio currently comprises eleven luxurious properties, from secluded resorts to city hotels in key locations around the world.

Job Description

Maintain a system of purchase orders, receipts, invoices and cheque requests in order to promptly and adequately support, document and process for payment all hotel payables according to the company’s policies and procedures.

To ensure payments are made in a timely and accurate manner; all relevant records are completed and accurately posted; accurate aging of all accounts which are reconciled to the General Ledger control account.

KEY ROLES & RESPONSIBILITIES

• Obtain all invoices from Receiving Officer, ensuring all prices and quantities agree with purchase order amount.
• Verify proper codes and signatures of appropriate Executive Committee Members & Department Head on all invoices.
• Prepare and maintain a proper filing system.
• Responsible for preparing accounts payable vouchers and printing checks and supporting documents.
• Responsible for maintaining a Cheque Register and any other register needed for the operation and the audit purposes.
• Ensure all invoices and supporting documents are stamped with PAID once it’s paid.
• Prepare Supplier Statement Reconciliation when required for Audit Purpose.
• Reconcile the outstanding Cheques.
• Reconcile the Balance Sheet Accounts for Accounts Payable as per ACCOR Standard.
• Participate in the Quality improvement process.
• Maintain a close relationship with other department heads.
• Perform other duties as directed by the Assistant Director of Finance.

Diploma holder would be preferred.

Knowledge of Microsoft Office mainly EXCEL & WORD.

Knowledge of any accounting system will be an advantage.

EXPERIENCE

Minimum of 2-3 years experience in accounting with at least 1 year in A/P in a Hotel.