Admin Assistant for Dubai

Job Summary:
We are looking to hire an Admin Assistant for a reputable logistic company in Dubai (JEBEL ALI FREE ZONE JAFZA) who will provide administrative and clerical support to the logistics team ensuring smooth day-to-day operations. This role requires excellent organizational, communication, and multitasking skills to handle diverse tasks related to logistics and supply chain management.
Key Responsibilities
Administrative Support:

• Maintain and update filing systems, records, and documentation.
  
• Draft correspondence, memos, and reports.
  
• Manage incoming calls and emails, directing them to appropriate team members.
  

Logistics Coordination:

• Assist in scheduling and coordinating shipments, deliveries, and pickups.
  
• Maintain shipment logs and update tracking details.
  
• Communicate with clients and vendors to confirm delivery details.
  

Data Management:

• Input and maintain data in logistics management software.
  
• Generate reports on shipment status, delivery timelines, and operational performance.
  

Inventory Support:

• Monitor inventory levels and prepare purchase orders when needed.
  
• Coordinate with the warehouse team for stock management and replenishment.
  

Compliance and Documentation:

• Ensure all shipping documents, invoices, and permits are accurate and up-to-date.
  
• Maintain compliance with company policies and logistics regulations.
  

Team Collaboration:

• Work closely with drivers, dispatchers, and the logistics team to resolve operational issues.
  
• Coordinate meetings, take notes, and distribute minutes.
  

Qualifications and Skills
Education:

• Bachelor's degree in Business Administration, Supply Chain Management, or a related field preferred.
  

Experience:

• Proven experience as an administrative assistant or in a similar role (experience in logistics is a plus).
  

Technical Skills:

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  
• Familiarity with logistics or inventory management software (e.g., SAP, Oracle, or WMS).
  

Soft Skills:

• Excellent organizational and multitasking abilities.
  
• Strong written and verbal communication skills.
  
• Problem-solving mindset and attention to detail.
  

Other:

• Knowledge of logistics processes and documentation.
  
• Ability to work under pressure and meet tight deadlines.
  

Work Schedule:
9am - 6pm. Working days will be discussed in the interview.Salary:
AED 4000 - AED 5000

• Visa
  
• Medical Insurance
  
• Transport / travel allowance