Lead - Administration

Bachelor of Commerce, Bachelor of Business Administration

Nationality: Any Nationality

Gender: Male

Vacancy: 1 Vacancy

Job Description

• Oversee daily administrative operations, ensuring seamless workflow and effective communication across departments.
• Coordinate office space management and logistics, optimizing resources for a productive work environment.
• Serve as a primary point of contact for internal and external stakeholders, enhancing relationships through exceptional service.
• Lead the development and maintenance of comprehensive administrative policies and procedures that align with corporate objectives.
• Develop and maintain effective relationships with vendors and service providers, negotiating contracts to secure favorable terms for the organization.
• Conduct regular assessments of administrative functions, identifying areas for improvement and driving change initiatives.
• Coordinate office activities and operations to secure efficiency and compliance to company policies.
• Keep the stock of office supplies and place orders when necessary.
• Process invoices on behalf of the Manager/Head of Section in liaison with the procurement and finance team ensuring compliance with company procedures.
• Coordinate with Travel Coordinators to make travel arrangements and hotel bookings for visitors and new hires.
• Support local and international movement of assets and inventory.
• Coordinate with courier services to ensure that documents/materials are collected, sent, and delivered in a timely and efficient manner.
• Supervise administrative staff, managing rosters, and dividing responsibilities to ensure performance (Drivers/Office boys/Housekeeping staff).
• Manage utilities and telephone payments.
• Support HR department in arranging medical and EID formalities.
• Facility Management & Fleet Management (Company owned and hired vehicles).
• Organize and coordinate company events and meetings, fostering a collaborative atmosphere while ensuring all logistics are efficiently handled.
• Prepare various documentation such as reports, presentations, memos, and e-mails as required by the Manager/Head of Section or team members to ensure that well written, consistent, accurate, and timely documentation originates from the Manager/Head of Section’s office.
• Assist in the development of strategic plans, providing administrative insights that align with the organization’s long-term goals.
• Mentor and develop administrative team members, fostering a culture of professional growth and accountability within the department.

Desired Candidate Profile

• Bachelor’s degree in Business Administration or a related field; a Master’s degree is a plus for advanced leadership roles.
• Minimum of 6 years of progressive experience in administrative roles, with at least 2 years in a supervisory capacity.
• Experience in office management within a corporate or fast-paced environment, showcasing adaptability and problem-solving skills.
• Fluency in English is mandatory; proficiency in additional languages is a competitive advantage.
• Strong proficiency in Microsoft Office Suite, project management software, and other relevant digital tools.
• Exceptional interpersonal skills, with the ability to influence and motivate diverse teams effectively.
• Detail-oriented with excellent organizational skills, capable of managing multiple priorities with precision.
• A proactive mindset with a strong ability to anticipate needs and drive initiatives that align with organizational goals.

Employment Type

• Full Time

Company Industry

• IT - Software Services

Department / Functional Area

• Administration

Keywords

• Office Management
• Fleet Management
• Utility Management
• Inventory Control
• Office Administrator
• Event Management
• Travel Management
• Process Improvement
• Operations Manager