HR Coordinator

Bachelor of Business Administration (Management)

Nationality: Indian

Gender: Male

Vacancy: 1

Job Description

• Assist the Recruitment Specialist in receiving walk-in and scheduled applicants for interviews.
• Initiate IT requests for new employees and ensure office stationeries, ID cards, and corresponding access and other related company assets are issued based on their job level upon receipt of joining notice.
• Accomplish all HR department requests related to IT services through the online IT ticket system.
• Conduct initial onboarding activities for all newly-hired employees, including accurate gathering of employee data through HR forms, signing of job descriptions, bank enrollment forms, and announcing new joiners to the group via email. For head office employees, conduct an office introduction walk-through.
• Enroll eligible new employees and submit a weekly report for deletion and cancellation of separated employees to the company-accredited medical insurance provider.
• Endorse bank account application forms of new employees to concerned banks for timely processing of new accounts.
• Assist the HR Generalist with visa renewal procedures by ensuring timely release of medical test endorsements and visa renewal documents for concerned employees.
• Assist the HR Generalist in employee welfare activities as required.
• Organize a filing system for employee files for ease of retrieval as required.
• Ensure complete and proper file keeping of all documents related to all employees. Conduct self-audit checks to ensure that appropriate records are maintained and that incomplete documents are addressed by concerned parties.
• Control access to employee files to maintain confidentiality and safeguard personal documents.
• Conduct key management activities by ensuring an updated record of office and asset keys issued to concerned employees and ensuring that office keys are returned upon employee separation from the company.
• Maintain an updated record of parking card issuances to all eligible employees and coordinate with concerned employees and building management on any changes and updates.
• Maintain an updated list and corresponding records of employees who were issued company-shouldered mobile SIM cards. Provide the same to the CEO reception for regular updates of employee official contact numbers.
• Perform other tasks as assigned by management.