Secretary Administrative Office Manager

Job Responsibilities

• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for executives when necessary
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Take part in budgeting and financing when necessary
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned
• Renew and manage office licences / trade licenses third party contracts etc
• Conduct market surveys and analysis time to time when asked to do so
• Be an integral part of the company
  

Qualifications

• Bachelors or Masters Degree.
• Formal qualification in a similar position
• 3 years of experience as an Administrative Secretary would be advantageous
• Advanced proficiency in managing documents, spreadsheets, and databases
• Ability draft, edit or customise legal documents
• Project management skills
• Ability to liaise internally and externally on administrative matters
• Exceptional filing, recordkeeping, and organizational skills
• Excellent written and verbal communication skills.
• Exceptional interpersonal skills and flexibility
• Willingness to learn