Compliance Officer

Job Responsibilities

1. Assist the Head of ADGM and compliance lead with the onboarding of all client matters.
2. Have a thorough understanding of the KYC onboarding process throughout all jurisdictions that we serve.
3. Have excellent knowledge of the risk assessment tools, including, but not limited to, Worldcheck.
4. Prepare quickly and accurately the risk assessment forms for the MLRO to review.
5. Work closely with the Legal and Compliance Office and Consultants to ensure an efficient onboarding process.
6. Ensure that for all existing clients, the folders in the CRM and CBD Cloud are up to date and accurate at all times, ensuring the naming of the files is within the CBD framework.
7. Ensure that the CBD companies comply with local regulations by assisting with the submission of all compliance-related filings.
8. Prepare compliance reports as instructed by the MLRO and in line with adherence to the CBD policy.
9. Draft documents required by the MLRO for the leadership team review, including minutes and resolutions.
10. Take appropriate action when suspicious transaction reports have been received.
11. Conduct a compliance audit of all client files and ensure they are up to date and accurate (including in the CBD Cloud, hardback folders, and CRM).
12. Complete a Compliance Calendar, ensuring that we proactively manage all existing clients to be compliant with company standards across all jurisdictions that we serve, including, but not limited to, mainland companies, ADGM, DIFC, and free zones.
13. Support and assist the MLRO with drafting or reviewing policies and any documents as instructed.
14. Draft, upload, and regularly update the suite of compliance document templates across all company formation/restructuring scenarios, ensuring they are up to date and accurate at all times and stored in the appropriate files.
15. Assist with the compliance review in the onboarding process of new clients, including the preparation of folders and updates to all databases.
16. Assist with compliance submissions via online portals and apps across UAE government departments, agencies, and registered agents.
17. Provide compliance support to clients throughout the jurisdictions that we serve.
18. Manage and organize all client compliance files and folders.
19. Plan, manage, and execute any client notifications related to compliance changes to the UAE laws, regulations, and procedures such as AML.
20. Manage CRM and the compliance workflow document, ensuring the MLRO is aware of priority matters.
21. Draft compliance checklists for all service types.
22. Respond promptly to requests for information made by the relevant authorities in the UAE and ADGM.
23. Receive and act upon findings received from the government departments of the UAE, including the central bank of UAE, the AMLSCU, and ADGM.
24. Using the CRM, ensure there is a Compliance Calendar to proactively manage all existing client renewals.
25. Draft compliance training documents to assist with the understanding of our processes both internally (colleagues) and externally (clients) for all service types.
26. Plan, manage, and execute any client notifications related to changes to the UAE laws, regulations, and procedures such as UBO declaration, ESR registration, AML.
27. Demonstrate the core values of the business in accordance with the CBD Values.