UAE National Role -Business Support Assistant

UAE National Role - Business Support Assistant

Our Client, a multinational company, is searching for a UAE national to join their Dubai team. The candidate will be supporting the Chief Representative and General Manager in an Executive Assistant capacity.

The role will include aspects of Administration Support:

1. To provide full administration support to the Chief Rep
2. Day to day administration of calendar, meetings, phone and e-mails
3. Schedule and coordinate external and internal meetings and preparation of meeting material
4. Administrative arrangements for office and team meetings: Includes booking meeting rooms and accessories for meetings
5. Secretarial services for the Team – typing letters, sending faxes as required, check and distribute incoming mail, attend telephone calls
6. Business Travel coordination for the team: Includes coordinating procurement of air tickets, organizing hotel, marhaba, transport for overseas visitors, and updating travel link in system
7. Process invoices for payment
8. Maintain petty cash
9. Maintain Fire proof safe list
10. Maintain staff passport copies/photographs
11. Circulate magazines and other printed matter
12. Book rent-a-car for business travel within the region
13. Manage travel schedules for senior executives visiting the region
14. Administer the documents at info fort
15. Maintain Chief rep / MT communications/letters/files with various parties
16. Maintain stationery, print business cards for team
17. Preparing Expense Claim for Management Team and keeping track of claims from airport

Managing Inventories of promotional collateral:

1. Sourcing for MESA - selection, ordering and stock keeping giveaways and PR material

Internal communication between departments:

1. Regular monitoring of PR activities, training, new contacts, staff organization changes

Languages Needed: English - Fluent / Excellent, Arabic - Fluent / Excellent

Qualifications/Experience:

1. Good communication skills
2. Ability to function independently with minimum supervision
3. Networking skills are essential
4. Proficiency in PC applications
5. Fluency in written and spoken English
6. Strong time management & organizational skills
7. Proficiency in MS Office
8. Confidentiality essential

Education: Graduate

Competencies/Characteristics:

1. HSE minded – awareness and commitment
2. Self-Starter & Bias For Action
3. Strong verbal and written communication skills & customer responsiveness
4. Strong Team player (Ability to work in a multicultural environment)
5. Good interpersonal skills
6. Ability to work under pressure – including effective time management
7. Proficiency in MS-Office & other systems

About The Company:

Michael Page is one of the world's leading professional recruitment consultancies, specializing in the placement of candidates in permanent, contract, temporary and interim positions with clients around the world. The Group has operations in the UK, Continental Europe, Asia-Pacific and the Americas. In the Middle East, we focus on the areas of Finance & Accounting, Banking & Financial Services, Procurement, Property & Construction, Engineering & Supply Chain, Oil & Gas Technical and Engineering, Human Resources, Sales, Marketing, Technology, Secretarial, Executive Search, and Legal.