Front Office Receptionist Cum Admin (UAE Nationals)

Deluxe Holiday Homes is Dubai's leading vacation rental management firm, boasting a comprehensive suite of services that spans across vacation rentals, property management, real estate brokerage, and more. With a commitment to innovation, professionalism, and excellence, we manage over 680+ properties and employ a dedicated team of over 240+ professionals.

About the role

We are seeking a proactive UAE National Front Office Receptionist Cum Admin to warmly greet clients and provide vital administrative support to our dynamic team. This role requires a motivated individual who embodies our brand's values, demonstrating professionalism, efficiency, and a welcoming presence.

Note: This role will begin as a REMOTE position for the first 1 to 2 months. Following this period, you will transition to working at our branch office in Abu Dhabi.

Responsibilities:

• Welcoming and directing visitors, answering phone calls, and handling general administrative tasks to ensure the smooth operation of our office.
• Answer phone calls and direct them to the appropriate parties.
• Greet visitors and address their inquiries, ensuring a welcoming environment.
• Manage incoming and outgoing mail and deliveries.
• Maintain electronic and paper files for properties, tenants, and vendors.
• Assist with the drafting and distribution of property management correspondence.
• Schedule and confirm appointments, meetings, and property viewings.
• Coordinate property maintenance requests with relevant vendors and track completion.
• Support the lease administration process, including processing applications and maintaining lease files.
• Assist with the preparation of monthly reports and updates.
• Liaise with vendors to coordinate property maintenance and repairs.
• Obtain and manage vendor quotes and contracts.
• Ensure all vendor activities are appropriately documented.
• Attend and contribute to team meetings.
• Coordinate logistics for team events or training sessions.
• Provide backup support to other administrative staff as needed.

Benefits:

• Competitive Salary Package.
• Medical Insurance Plan.
• A great working environment.
• Company-provided laptop.
• Comprehensive training and support.
• Opportunity to work in a multi-cultural environment.

Job Requirements:

• Recent Graduates or prior experience in administrative/receptionist roles is preferred.
• UAE Nationals Required.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Professional and friendly demeanor.

If you are a proactive and customer-oriented individual with a passion for real estate, we would love to hear from you. Join our team at Deluxe Homes Real Estate and contribute to our mission of providing unforgettable vacation experiences to our clients.