Purchasing Specialist Purchasing Assistant Procurement Officer - Blackphone General Trading

URGENT

Job Title: Purchasing Specialist / Purchasing Assistant / Procurement Officer

Job Overview:
The Purchasing Assistant will support the procurement team by managing day-to-day purchasing tasks including processing purchase orders, tracking deliveries, and maintaining supplier relationships. The role requires excellent communication and organizational skills to ensure smooth and timely purchasing operations.

Key Responsibilities:

• Purchase Orders: Prepare and process purchase orders based on stock needs and sales forecasts.
• Supplier Communication: Contact suppliers for order follow-ups, delivery status, and resolving any order-related issues.
• Inventory Coordination: Work closely with the inventory team to ensure that stock levels are adequate and reorder points are maintained.
• Price Comparison: Assist in gathering and comparing quotes from multiple suppliers to ensure cost-effectiveness.
• Documentation: Maintain and update purchasing records including order details, invoices, and supplier contracts.
• Deliveries: Track orders to ensure timely delivery and resolve any discrepancies between ordered and received items.
• Basic Negotiations: Assist with negotiating prices and delivery terms for small or routine orders.
• Quality Control: Report any quality issues with received items to the appropriate department for resolution.

Qualifications:

• High school diploma or equivalent (Bachelor's degree in Business or a related field is a plus but not required).
• Previous experience in a purchasing or administrative role (preferably in retail or a related industry).
• Good communication and negotiation skills.
• Proficiency in Microsoft Office (especially Excel) and basic procurement software.
• Ability to work well under pressure and handle multiple tasks efficiently.

Preferred Skills:

• Basic understanding of inventory management and retail purchasing processes.
• Attention to detail and strong organizational skills.
• Willingness to learn and adapt to purchasing trends and systems.

Salary:
To be discussed during the interview

Working Hours:
Full-time

Job Type: Full-time