Administrative Officer - Vehicle Registration

1. RTA Smart Traffic System Transactions

• Handle all RTA smart traffic system transactions, including:
• Vehicle registration (new and renewal).
• Ownership transfer (within emirates and to other emirates).
• Export of vehicles.
• Ensure compliance with RTA guidelines and procedures for all transactions.
• Maintain accurate records of all transactions in relevant databases and systems.
• Liaise with RTA representatives for resolving transaction discrepancies or issues.

2. Traffic Fines Management

• Regularly update the traffic fines excel sheet with new entries.
• Allocate new fines to respective vehicles and departments as required.
• Remove paid fines from records and ensure proper documentation is filed in the fines folder.
• Monitor and report on outstanding fines to ensure timely resolution and payment.

3. Records and Documentation

• Maintain up-to-date and accurate records of all RTA-related transactions.
• Ensure all documents, including registration certificates, de-registration certificates, and fines-related paperwork, are properly archived.
• Generate periodic reports on RTA transactions, fines, and compliance for management review.

4. Internal Correspondence and Communication

• Act as the primary liaison between internal departments (e.g., Sales, Leasing, and Legal) for RTA-related matters.
• Provide timely updates and reminders to departments regarding transaction deadlines, fines, and compliance requirements.
• Address queries and concerns related to RTA processes in a professional and efficient manner.

5. Process Improvement and Compliance

• Identify opportunities to streamline and improve RTA transaction workflows.
• Stay updated on changes in RTA policies, regulations, and smart traffic system functionalities.
• Ensure all processes adhere to local laws and regulations.

6. Administrative Support

• Provide administrative support to the legal and compliance teams as needed.
• Assist with additional duties related to vehicle registration and traffic fine management as assigned.

Personal Development

1. Maintain and develop own skills and technical knowledge, agree a development plan with line manager.
2. Arrange an annual appraisal, with your line manager in accordance with the company’s appraisal process.
3. Attend regular staff meetings, using them as a basis for the communication of any ideas for improvement in processes or cost savings.