Event Sales Assistant

ITP Media Group reaches an audience of more than 104.6 million people across the Middle East and beyond through its leading websites, portals, social media platforms, events, conferences, award ceremonies, magazines, books and social media influencers agency. More at www.itp.com.

ITP Media Group's Hospitality division is looking for a talented Events Sales Assistant to support its hard-working, fast-moving events team. The ideal candidate will have previously held an administrative role for at least two years, will be a clear, proactive communicator and will be confident working on multiple projects at a time.

Requirements

KEY RESPONSIBILITIES

The Events Sales Assistant will primarily be responsible for but not limited to the following:

1. Admin assistance to support the events team across business and consumer brands.
2. Driving ticket sales and following up with pending payments.
3. Coordinating with internal and external stakeholders, making sure the events team have everything they need to run a successful event, and liaising with the Editorial and Commercial teams where required.
4. Creating, managing and distributing forms and documents to track information and help drive ticket sales, utilizing Microsoft Excel and Word.
5. Coordinate travel arrangements, including booking flights and cars for colleagues and VIP guests, along with arranging event deliveries.
6. Conduct post-event follow-up with sponsors and attendees, preparing sponsor reports and sharing event photographs where required.
7. Supporting the team onsite during the event.

Technical Competencies

1. A proactive, confident and highly professional communicator verbally and in writing.
2. Excellent organisational skills and ability to prioritise accordingly.
3. Highest standard of accuracy and attention to detail.
4. The ability to work quickly to tight deadlines under pressure.
5. Flexibility and a professional approach at all times.
6. Excited by new challenges.
7. The ability to self-supervise in order to meet deadlines.
8. Strong understanding of and confidence working in MS Office programmes including Word, Excel and PowerPoint.

Behavioural Competencies

1. Attention to detail.
2. Collaborative.
3. Energetic.
4. Flexible.
5. Proactive.
6. Problem solving.
7. Relationship management.
8. Teamwork.

Qualifications

1. Educated to degree level or equivalent industry qualification.

EXPERIENCE

1. At least two years experience in a similar role.