Administrative Assistant

Bachelor of Business Administration (Management)

Nationality: Any Nationality

Gender: Female

Vacancy: 1 Vacancy

Job Description

1. Administrative Responsibilities:
   • Oversee daily office operations, including managing correspondence, scheduling, and ensuring proper documentation.
   • Maintain and organize company files, contracts, and records for accessibility and compliance.
   • Coordinate internal and external meetings, events, and client visits.
   • Assist in preparing company policies, reports, and official communications.
   • Collaborate with different teams to ensure smooth workflow and adherence to deadlines.
   • Handle procurement of office supplies and vendor contracts.
2. Financial and Accounts Responsibilities:
   • Ensure timely invoice processing and follow-ups on payments.
   • Generate and issue invoices, ensuring compliance with company and local regulatory requirements.
3. Support to Cloud Operations:
   • Ensure financial and administrative compliance for cloud service-related transactions and agreements.
   • Assist in preparing client proposals, quotations, and agreements for cloud services.
   • Provide administrative support to the technical team for documentations like NDAs, service-level agreements (SLAs), and renewals.
   • Monitor service subscriptions, billing cycles, and associated client accounts.

Desired Candidate Profile

Qualifications:

Educational Background: Bachelor’s degree in Finance, Business Administration, or any related field.

Work Experience: 2–4 years of experience in a similar role combining administrative and financial tasks.

Skills and Competencies:

• Technical Proficiency: Knowledge of Microsoft Office Suite (especially Excel, Word, and PowerPoint).
• Organizational Skills: Ability to prioritize and multitask effectively in a fast-paced environment.
• Financial Accuracy: Strong attention to detail in reconciling accounts, preparing invoices, and managing records.
• Client Relations: Excellent communication skills to interact professionally with clients, vendors, and team members.
• Problem-Solving: Proactive in resolving administrative or financial discrepancies.
• Confidentiality: Ability to handle sensitive company and client data securely and professionally.

Other Requirements: Strong interpersonal skills with a collaborative mindset.