Cashier Cum Payable Accounts

Bachelor of Business Administration (Management)

Nationality: Any Nationality

Vacancy: 1 Vacancy

Job Description

• Cash Handling and Transactions:

o Receive and process payments from customers or clients.
o Maintain accurate records of cash, cheques, and credit card transactions.
o Ensure correct change is given and verify the authenticity of currency notes and coins.
o Handle petty cash and manage cash float.

• Accounts Payable Management:

o Review and process supplier invoices, ensuring accuracy and compliance with company policies.
o Verify the receipt of goods or services before processing payments.
o Ensure timely payment to vendors and suppliers based on agreed terms.
o Maintain records of all accounts payable transactions.

• Reconciliation:

o Perform daily cash reconciliations to ensure cash balances match the financial records.
o Reconcile accounts payable ledgers to ensure accuracy and resolve discrepancies.

• Record Keeping and Documentation:

o Maintain proper documentation for all payments, receipts, and cash transactions.
o Ensure all accounting records are up to date for auditing purposes.
o Generate and provide reports as needed for finance and management.

• Customer Service:

o Provide excellent customer service when handling payments or resolving payment-related issues.
o Address customer inquiries regarding transactions, invoices, or account discrepancies.

• Compliance and Security:

o Ensure that all transactions are conducted in compliance with company financial policies and legal regulations.
o Safeguard company funds and financial data, adhering to security protocols.

• Communication and Coordination:

o Communicate with vendors, suppliers, and internal departments regarding payment inquiries and clarifications.
o Collaborate with the accounting team to ensure accurate financial reporting and processing.

• Reporting:

o Prepare and submit regular financial reports, including cash flow, accounts payable, and reconciliation reports.
o Highlight any discrepancies or issues to the finance team for resolution.

• Process Improvement:

o Identify areas for improvement in cash handling and accounts payable processes to increase efficiency.
o Recommend improvements to minimize errors and streamline financial operations.

Requirements

• A bachelor’s degree in Finance, Accounting, Business Administration, or a related field is preferred.
• Proven experience as a Cashier, Accounts Payable Clerk, or in a similar financial role.
• Experience with cash handling, accounts payable processing, and reconciliation.
• Familiarity with accounting software (e.g., Zoho Books, QuickBooks, SAP, or other financial management tools).
• Proficiency in Microsoft Office (especially Excel) for tracking and reporting financial data.
• Experience with accounting software or financial systems for invoicing, payments, and reconciliations.
• Familiarity with electronic payment systems (bank transfers, credit/debit card payments, etc.).
• Integrity and Trustworthiness: Handling money and sensitive financial information requires a high level of honesty and discretion.
• Reliability: Ability to work independently with minimal supervision and complete tasks on time.
• Flexibility: Willingness to adapt to changing workflows or priorities as needed by the business.
• Strong Attention to Detail: Ability to handle cash accurately and process invoices without errors.
• Basic Accounting Knowledge: Understanding of accounting principles and procedures related to accounts payable and cash handling.
• Numerical Proficiency: Comfort with working with numbers and ensuring accuracy in financial transactions.
• Organizational Skills: Ability to manage multiple tasks, prioritize work, and meet deadlines.
• Problem-Solving Abilities: Able to resolve discrepancies in cash and accounts payable with minimal supervision.
• Time Management: Able to handle multiple tasks efficiently, especially when working under pressure.
• Communication Skills: Ability to communicate clearly and professionally with vendors, suppliers, and internal teams.
• Customer Service Orientation: Providing excellent customer service when addressing queries related to payments or invoices.

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