Executive Secretary Food Beverage Coordinator

Executive Secretary Food Beverage Coordinator

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Key Roles & Responsibilities:

1. Maintain executive’s agenda and assist in planning appointments, board meetings, conferences, etc.
2. Attend meetings and keep minutes.
3. Receive and screen phone calls and redirect them when appropriate.
4. Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.).
5. Make travel arrangements for executives.
6. Handle confidential documents ensuring they remain secure.
7. Prepare invoices or financial statements and provide assistance in bookkeeping.
8. Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.

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