Logistics Coordinator - Dubai - Aspen Pharma Group

ROLE PURPOSE:

The Logistics Coordinator oversees order confirmation logistics execution from site readiness and close monitoring/coordination until customs clearance and receipt at the consignee's warehouse at a destination. For all buysell (inbound and outbound) and MMW shipments coordination:

• Execute the shipments to achieve the ExFactory Targets.
• Supply and Logistics Execution and Optimization.
• Maintain and Update Logistics ExFactory Solpadeine and Markets Tracker.
• Communication & Engagement Metrics.
• Aspen competencies / Traits and Values (Self Business people).

Overview of Daily Activities:

• On time delivery of the shipments.
• Ensuring accuracy and completeness of shipping documents and providing to the distributor on time. Obtaining IP GL approval from the market.
• Order Book follow-up to achieve ExFactory Targets (EME).
• Revenue Recognition: Orders recognized in the correct period and on time for month-end.
• Logistics optimization executions MOT shipment consolidation and ensure the delivery of the goods effectively and efficiently.
• Validating coordinating and monitoring of CN/DN: MMW LSP AGI and Distributors.
• Validating and highlighting the potential risk and status of the goods in transit status.
• Maintaining UTL Trackers and Portals.
• Monitor and measure the logistics activities KPI and all our partners as well as measure logistics lead time.
• Systematic process of monitoring and recording the progress of orders providing real-time visibility into their status location and estimated delivery time.
• High level of communication (Email PDCA etc) with AGI CMO Sites LSP MMW and others.
• Ensuring product quality initiating change requests in case of any regulatory variations handling distribution quality complaints triggering logistics investigations and taking corrective and preventive actions.
• Coordinate closely with AGI suppliers LSPs market planners and all relevant departments.
• Must have a sense of responsibility and accountability.
• Must have strong critical and analytical thinking.
• Can work independently and with less supervision.
• Support in smooth executions goods receipting monitoring packing list for all outbound releasing for pick and packing MMW reconciliation and MOH/Regulatory reporting.
• Provide support during colleagues' absences.

RESPONSIBILITIES:

• Responsible for achieving to markets sales Monthly/ Quarterly/ Yearly Targets for their markets.
• Maintain tracking reports for open orders and InTransitOrders.
• Logistics coordination with suppliers.
• Initiate and follow up on import permits for controlled drugs.
• Responsible for logistics activities from shipping to the site until the product is available in the port. This includes making sure that transportation mode booking is done on time and that documents are in place to clear products on time.
• Responsible for giving our supplier and site the green light to proceed with shipments.
• Ensure delivery on time in full.
• Follow up on LCs opening advance payments or other payment methods to process the shipments.
• Coleading Supply Chain Projects.
• Main KPIs will be: a) Achieving monthly and quarterly to market sales (Targets Vs Budget); b) DOTIF (Delivery On Time In Full); c) OTIF (On Time In Full); d) Logistics Cost; e) Documents Accuracy and On Time.
• Implementing continuous improvement concept.
• Support multi market warehouse (MMW) operation.

EDUCATION QUALIFICATIONS AND EXPERIENCE:

• Bachelor Degree
• Cert/Diploma Any Supply Chain Training
• 3 years in Supply Chain
• 1 year in MENA Region
• 1 year preferably in Pharmaceuticals

TECHNICAL SKILLS:

• Logistic/ Supply Chain Operation Advanced
• MS Office Advanced
• SAP/ERP Good working knowledge
• Demand Planning Advanced

KEY ATTRIBUTES:

• Market Knowledge
• Flexibility and tolerance for ambiguity
• Technical /Professional skills
• Customer relevancy
• Capacity for and resistance to stress
• Industry knowledge
• Problem solving
• Active listening
• Curiosity/learning agility
• Analytical Thinking
• Informal communication skills

ASPEN COMPETENCIES:

BUSINESS

• Foster Consumer & Customer Commitment
• Makes Good Decision

PEOPLE

• Communicate Effectively
• Dealing with ambiguity/Embrace change

SELF

• Continuously Grow & Develop
• Contribute Special Expertise