Accountant cum Office Administrator

Job details

Here’s how the job details align with your profile.

Pay

AED2,000 - AED3,000 a month

Job type

Full-time

Permanent

Location

Full job description

Office Administration:

1. Manage and maintain executives' schedules, including meetings, appointments, and travel arrangements.
2. Handle phone calls, emails, and office correspondence professionally and promptly.
3. Prepare and edit documents, reports, presentations, and other materials.
4. Organize and maintain office filing systems (both physical and digital).
5. Coordinate office supplies, ensuring that inventory is up-to-date and ordering new items as necessary.
6. Assist with basic HR duties, such as managing employee records, tracking leave requests, and onboarding new employees.
7. Handle internal and external communications and liaise with various departments and clients.
8. Ensure the office environment is well-maintained, organized, and welcoming to visitors.

Meeting & Event Coordination:

1. Schedule meetings and appointments, ensuring all logistics are handled (meeting rooms, equipment, catering, etc.).
2. Organize and coordinate office events, conferences, and team-building activities.
3. Prepare agendas for meetings and take minutes when required, distributing them afterward.

Document & Data Management:

1. Organize, archive, and retrieve documents, ensuring all records are maintained according to company policies and legal requirements.
2. Assist with the preparation of reports, presentations, and data for management and stakeholders.
3. Process incoming and outgoing mail, packages, and other office communications.

Client/Visitor Relations:

1. Greet visitors and clients, providing a professional and friendly first impression.
2. Manage reception duties, ensuring that the office operates smoothly and that guests are well taken care of.
3. Maintain contact lists and relationships with clients, vendors, and partners as needed.
4. Assist in the preparation of invoices, purchase orders, and payment processing.
5. Help with maintaining office financial records and processing expenses.
6. Support with basic bookkeeping duties such as petty cash management, receipts tracking, and budget tracking.

Job Types: Full-time, Permanent