Event Outreach Coordinator-1 month

Role Title: Event Outreach Coordinator

Role Type: Outsourced, Temporary, On-Site

Contract Duration: 1 Month + 1 more month potential extension

Work location: Nearby Dubai Investment Park, Dubai

Start date: Immediate joiners only

Benefits: Work permit only (should have own UAE residence visa or Employment visa with NOC)

Candidates with own visa arrangements in UAE are required due to short term contract duration

Role Summary:

The primary focus will be following up on invitations sent to mayors from the Middle East, Africa, South Asia, and the Asia Pacific regions. The role involves confirming receipt of invitations, ensuring participation, and coordinating with mayoral offices to secure a representative if the mayor is unavailable – or if this is not possible, securing registrations of other city leaders in their stead.

This role is vital to ensuring the presence of key city representatives at our client’s global event, and one which would suit proactive and organized candidates who enjoy engaging with a diverse range of stakeholders.

Knowledge, Qualifications & Skills required:

• Excellent communication and interpersonal skills, with the ability to liaise professionally with senior officials and their staff
• Experience in event coordination, customer relations, or administrative roles is preferred
• Strong organisational skills with attention to detail
• Ability to work independently and manage time effectively
• Proficiency in English; knowledge of additional regional languages is an advantage
• Availability to work flexibly across different time zones when necessary
• Proven ability to work collaboratively in teams
• Understanding of local and regional cultural complexities and sensitivities

Role Description:

• Follow up with the offices of city mayors to confirm receipt of event invitations
• Resend invitations where necessary, ensuring timely communication
• If a mayor cannot attend, collaborate with their team to identify a suitable representative to attend the event
• Ensure that a registration is secured for each city, either from the mayor or an official representative
• If this is not possible, then secure details for other city leaders who should be approached for registration
• Maintain accurate records of communications and registration statuses

Provide twice-weekly reports to the IDO and Programme and Events teams on outreach progress