Executive Assistant/Office Manager

• Maintains CEO’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Producing documents, briefing papers, reports, and presentations.
• Flexible in dealing with various tasks (reception, executive assistant, office management).
• Secretarial duties such as answering phone calls, making appointments, typing letters, and taking minutes.
• Screening phone calls, enquiries, and requests, and handling them when appropriate.
• Undertaking all executive support work required to help the CEO discharge his duties efficiently and effectively.
• Organizing and attending meetings and ensuring the CEO is well prepared for them.
• Meeting and greeting all visitors.
• Accompanying the CEO in meetings and representing him by attending meetings in his absence.
• Producing information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Conserving the CEO’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Managing internal and external communications to ensure flawless scheduling.
• Working with the global team based outside of U.A.E. on a daily basis.
• Preparing materials for conference calls and meetings.
• Drafting and editing documents to ensure accurate and effective communication.
• Supporting the CEO and team through administrative work and adhering to strict confidentiality.
• Handling communication flows and managing travel arrangements.
• Calendar management – arranging meetings according to the CEO’s preferences.
• Assisting in the organization of company events.
• Proactively managing daily work to provide excellent support consistently by re-planning and prioritizing work as required.
• Organizing seminars and workshops.
• Maintaining confidentiality on all work issues.

We are seeking applicants who can demonstrate significant experience in an international environment and appreciate the business requirements of the clients. Highly energetic, with exceptional communication and interpersonal skills, with a strong client service orientation, you will play a pivotal role in the team’s success. This is a busy and dynamic role, and the successful applicant must possess excellent time management skills and be able to multitask, taking on ad-hoc responsibilities when and where required.

Some of the skills required for this role are:

• Strong presentation, organization, communication, and time management skills.
• Articulate, highly professional, and possess strong presentation skills.
• Excellent attention to detail, well organized, dedicated, trustworthy, and willing to work longer hours when required.
• Strong team player with the ability to work in a multicultural environment.
• Excellent written and verbal communication skills, detail-oriented, and highly organized.
• Ability to anticipate the CEO's needs and proactively support these needs.
• Must function effectively and efficiently in a fast-paced professional environment.
• Strong commitment to delivering excellence.
• Ability to interact and communicate with a wide range of multicultural people at different levels.
• Efficient planner and organizer to show productivity and quality in the office.
• Attention to detail.
• Ability to manage multiple tasks simultaneously.
• Ability to make day-to-day decisions and meet deadlines.
• Ability at times to work under pressure.
• Years of Experience: 8-10 years reporting to Executive/Director level.