Purchase Assistant

Job Description

We are seeking an organized and efficient Purchase Assistant to join our team in Dubai, United Arab Emirates. As a Purchase Assistant, you will play a crucial role in supporting our procurement department, ensuring smooth operations and maintaining strong relationships with vendors.

Responsibilities

1. Assist in the procurement process by preparing purchase orders, tracking deliveries, and maintaining accurate records.
2. Communicate with vendors to obtain quotes, negotiate prices, and resolve any discrepancies.
3. Monitor inventory levels and initiate reorder processes when necessary.
4. Collaborate with internal departments to gather and process purchase requisitions.
5. Maintain and update vendor information in the company's database.
6. Assist in the evaluation and selection of suppliers based on price, quality, and delivery time.
7. Prepare and analyze purchasing reports to identify cost-saving opportunities.
8. Support the development and implementation of purchasing policies and procedures.
9. Assist in contract management and ensure compliance with company policies and regulations.
10. Perform data entry and file management tasks related to purchasing activities.

Qualifications

1. Proficiency in Microsoft Office Suite, with advanced Excel skills.
2. Experience with Enterprise Resource Planning (ERP) systems.
3. Excellent communication skills, both verbal and written.
4. Strong attention to detail and ability to multitask in a fast-paced environment.
5. Exceptional time management and organizational skills.
6. Basic math and analytical skills for cost analysis and reporting.
7. 1-3 years of experience in purchasing, procurement, or a related field.
8. Bachelor's degree in Business Administration, Supply Chain Management, or a related field (preferred).
9. Knowledge of purchasing processes and best practices.
10. Familiarity with supplier management and vendor relationships.
11. Ability to work collaboratively in a team environment.
12. Strong problem-solving skills and proactive approach to challenges.