EA/Admin Assistant

EA to Two Partners - Professional Services

This is a role created to support the needs of two partners of this professional services company. Both are new to the region and as such need the expertise and know-how of a Business Support professional who has worked in the region for some time and who possesses a wealth of local and industry knowledge.

The company is a leader in its field and as such has a superb reputation both on a global and regional level. It has a huge presence in the market place and is looking to hire an individual who can add further value and support to the management team. Key responsibilities include:

1. Diary maintenance for the partners
2. Scheduling internal and external meetings
3. Conference calls and video conferences
4. Communicating with clients and infrastructure staff as appropriate
5. Proactively spotting opportunities to add marginal internal meetings, interviews, staff meetings, etc.
6. Travel coordination and itineraries
7. Preparation of letters, proposals, and other documentation such as timesheets and expense reports
8. Assisting with greeting clients and arranging meeting rooms
9. Attending meetings, taking and distributing minutes
10. Organising partner files and offices

Client development is also key, and you will use your exceptional client service skills to develop an excellent rapport with clients to further develop the relationship. It is expected that you will become familiar with the themes and products to develop the confidence to set up meetings with clients.

Our client is looking for an individual with previous EA experience working within a legal, finance, management consultancy, or banking institution who possesses at least five years’ experience of working as Executive Assistant at Partner level. Excellent verbal and written communication skills and the ability to deal with people at all levels across a multicultural environment is paramount as well as acting as a point of contact for all clients and infrastructure departments on behalf of assigned Partners. Applications are invited from those who are a team player who have experience of working within a team and being client service focused. The capability to manage a heavy workload and meet deadlines in an extremely fast-paced environment is important, and the incumbent must be a stickler for attention to detail and accuracy.

About The Company

Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors. Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region. Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy. Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates.