EA /Office Manager

Salary: 25,000 - 30,000 AED per month

*Must have DIFC and Financial Services experience*

We are looking for an Office Manager / Administrative Assistant for our office in Dubai. Ideally, the candidate will have already worked within the asset management industry and is comfortable liaising with offshore offices in a global firm.

They will need to be organised, pro-active and detail-oriented. Multi-tasking is crucial as they will need to manage the day-to-day operations of the office whilst handling a wide range of responsibilities across various areas of the business.

Duties

• Travel and visa management – responsible for all travel arrangements and logistics, ensuring roadshows and client visits run smoothly
• Diary management – assist with scheduling meetings and preparation of materials
• Client services – assist with responding to client requests and meeting follow ups
• CRM maintenance – updating contacts, meeting notes, opportunities and distribution lists in DealCloud
• Compliance – work closely with the outsourced compliance provider to ensure that all reports, regulatory filings and key deliverables are met
• AML/KYC – support the KYC and onboarding process for clients
• Company secretarial – assist in arranging board meetings, board packs and corporate filings with the DIFC
• Office management – responsible for day-to-day operations, office contracts, insurance policies and supplier relationships
• Responsible for DIFC portal submissions e.g. UAE visa applications/renewals, office lease, NOC requests, car parking access
• Finance – assist the finance and tax teams on filings and the external audit
• Expense management and invoice reconciliation

Education and experience

• 5 years of relevant work experience in a similar role, preferably for a global asset management group or within financial services
• Tertiary education desirable
• Computer literacy, specifically MS Office
• Excellent spoken and written English skills

Personal attributes

• Trustworthy
• Ability to work independently as well as part of a team
• Detail-oriented, organised and efficient
• Flexible with a “can do” attitude