Office Assistant to Chairman (Chairman s Office & Executive Affairs)

Office Assistant to Chairman (Chairman’s Office & Executive Affairs) Aspireli

Secondary School (Academic / General), Diploma

Nationality: Female

Vacancy: 1 Vacancy

Job Description

The Office Assistant (Chairman’s Office and Executive Affairs) is crucial for office efficiency, providing essential administrative support. Responsibilities include answering and directing phone calls, scheduling appointments, maintaining filing systems, managing office supplies, preparing reports, data entry, handling mail, and assisting with event planning.

Key Responsibilities:

1. Answer and direct phone calls courteously.
2. Organize and schedule appointments and meetings.
3. Maintain an updated filing system.
4. Assist in preparing reports.
5. Manage office supplies inventory.
6. Perform data entry and database management.
7. Handle incoming and outgoing mail and packages.
8. Support the administrative team with general office tasks.
9. Provide exceptional customer service.
10. Assist in coordinating company events.
11. Replenish office supplies and oversee inventory.
12. Serve tea and coffee to Chairman, COO, and visitors.
13. Carry out various administrative duties such as filing, typing, copying, binding, and scanning.

Desired Candidate Profile:

1. Proven experience in office/administrative roles.
2. Proficiency in MS Office, especially Excel and Word.
3. Bilingual with fluency in English & Arabic.
4. Excellent time management and prioritization skills.
5. Attention to detail and problem-solving abilities.
6. Strong organizational and multitasking skills.
7. Excellent written and verbal communication skills.