French & English Speaking HR Intern/Trainee (6 months)

About Webb Fontaine

Founded in 2002, Webb Fontaine is a global trade technology company headquartered in Dubai, with projects spanning the Middle East, Africa, Asia, South America and beyond. We partner with governments worldwide, providing cutting-edge solutions to boost their revenue by streamlining trade and logistics operations across the entire trade spectrum.

At Webb Fontaine, we're crafting a legacy of innovation with a mission to transform the landscape of trade through technology. This wouldn’t be possible without our team of exceptional individuals who are at the core of our success.

Position Summary

We are in search of a French-speaking, proactive, and driven HR Intern to join our Human Resources team. This position will assist in auditing the company’s HR policies, procedures and personnel documents to ensure compliance. This role will provide a hands-on experience in understanding HR processes, policy development and document management, while contributing to the company’s efforts in maintaining accurate, up-to-date, and compliant HR practices.

Key Responsibilities

Audit of HR Policies and Procedures:
• Review and assess current HR policies and procedures for compliance with local labour laws, industry standards, and best practices.
• Identify any gaps, inconsistencies, or outdated policies that need revision or updates.
• Assist in compiling and organizing recommendations for policy updates and improvements.
• Document findings and provide detailed reports of the audit process.

Audit of Personnel Documents:
• Review employee files and personnel records for completeness and accuracy.
• Ensure that all required documents are included (e.g., contracts, performance reviews, training certifications, etc.) and properly stored.
• Identify and flag any discrepancies or missing documentation.
• Support the digitization and organization of employee records, ensuring proper confidentiality and security.

Compliance Checks:
• Conduct checks to ensure compliance with internal HR standards and external regulations such as data protection laws (e.g., GDPR, if applicable), labour regulations, and health and safety requirements.
• Assist in identifying areas where HR practices may need to be strengthened to maintain legal and regulatory compliance.

Data Collection and Reporting:
• Collect data on the effectiveness of current HR policies, procedures, and personnel management practices.
• Assist in preparing audit reports that summarize the findings, including any discrepancies or compliance risks identified.
• Prepare presentations or summaries for HR leadership outlining audit outcomes and suggested improvements.

Collaboration & Support:
• Work closely with the HR team, providing assistance where needed during the audit process.
• Engage with department heads and staff to gather feedback or clarification on specific policies or documents.
• Assist in drafting policy revisions or process improvements, if necessary.

Qualifications

• Degree in Human Resources, Business Administration, or a related field.
• Excellent organizational and time management skills, with attention to detail.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with HR software is a plus.
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• A proactive attitude, willingness to learn, and adaptability to a fast-paced work environment.
• Fluency in English and French are required.

Benefits

• Equal opportunity advocacy: We promote equality, creating a diverse and inclusive environment.
• Competitive compensation: Enjoy a competitive salary that rewards your contributions.
• Health and Wellness: We provide comprehensive medical coverage.
• Global collaboration: Join a world-class team with a global presence and international clients.
• Investment in you: We invest in your growth and development, valuing our employees as top talent.
• Work-life balance: We ensure a healthy work-life balance for your well-being.
• Training support: We offer a comprehensive learning and development program.
• Personalised approach: We prioritise personal connections, and caring for you beyond your professional role.

We offer benefits tailored to each location, considering the specific regulations and conditions of each country. These will be discussed with candidates during the selection process.