Junior Office Assistant

Morgan McKinley; Dubai; On-site; AED 30,000 - 60,000; Full time

Job summary

An established industry player in Dubai is seeking a Junior Office Assistant to support their dynamic team. This role involves managing schedules, organizing travel, and serving as a point of contact for various departments. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to work independently in a fast-paced environment. Join a firm that values professional growth and offers a collaborative atmosphere where your contributions will make a significant impact. If you are proactive and eager to learn, this opportunity is perfect for you.

Qualifications

• Minimum 6 months experience as an assistant required.
• Ability to manage stress and prioritize tasks effectively.

Responsibilities

• Support office manager and CEO with scheduling and travel arrangements.
• Maintain confidentiality and manage expense-related issues.

Skills

Organizational Skills

Attention to Detail

Communication Skills

Time Management

Problem Solving

Arabic Speaking

Education

High School Diploma

Associate Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

A very well established firm in Dubai is looking for a Junior Office Assistant to join their team.
This person will be supporting the office manager, the CEO, and the accountant.
Main responsibilities would include but are not limited to:

1. Arrangement of meetings/conference calls/interview schedules and management of calendar
2. Organise complex itineraries for trips
3. Good knowledge of travel networks, airlines, hotels, train systems, cars etc.
4. Visa arrangements
5. Act as point of contact for teams, dealing efficiently and politely with requests from clients and other departments
6. Organise room bookings and catering for internal and external events
7. Arranging and booking cabs, hotel bookings, providing currency etc.
8. Organise conference calls/video conferences for the entire team
9. The ability to use initiative to resolve expense-related issues when they arise
10. Preparation and processing of complicated invoices to meet payment deadlines, able to use initiative to resolve invoice-related issues when they arise
11. Provide intermediate to advanced levels of Word, Excel & PowerPoint for presentation material preparation
12. Prepare, complete, and distribute materials as necessary
13. Maintain confidentiality on all aspects of workload

As Junior Assistant, you must have the following skills and experience:

1. Previous experience as an Assistant (minimum 6 months)
2. Excellent understanding of urgency
3. Previous Accounting experience
4. Arabic speaking is an advantage
5. Ability to work independently
6. Ability to organise and prioritise complicated travel
7. Excellent attention to detail
8. Able to manage stress, personable, self-confident
9. Ability to anticipate needs, particularly for repeated tasks

About The Company:

In November 2010, GCC specialist recruiter, iQ selection came together with global professional recruitment consultancy Morgan McKinley, under the name Morgan McKinley.
With 24 offices globally, Morgan McKinley connects specialist talent with leading employers across multiple industries and disciplines. We work very closely with international corporates, top investment banks, and local SMEs to provide those looking for their next career move with the best job opportunities.
From our Dubai office, we provide specialist recruitment expertise spanning Financial Services & Finance; Sales, Marketing & Support; and Technical sectors throughout the GCC region, with dedicated consultants delivering focused sector and local knowledge. In addition, we are fully committed to promoting the government’s Emiratisation policy.