Administration Manager

Overseeing daily office operations and providing support for general functions including preparing reports and assisting with HR related tasks. Responsibilities include handling assigned administrative duties, managing facility maintenance, overseeing office supplies, supervising subcontractors, and coordinating with third-party vendors. The role also involves contributing to departmental planning and policy development.

Duties and Responsibilities:

• Managing day-to-day functioning of offices and showrooms
• Overseeing the setup of new office and/or office relocations
• Negotiating and arranging the purchase of office supplies, office equipment, and furniture
• Participating in the preparation of the administration budget and monitoring financial performance against the budget
• Preparing and maintaining reports and MIS
• Supporting HR department with onboarding and offboarding including visa processing, attending to immigration and labor office issues, and insurance
• Staying informed on and updating management about new rules and regulations related to labor, immigration, free zones, etc. issued by local government authorities
• Managing building operations including security, maintenance & repairs at relevant locations
• Organizing & planning events and team-building activities
• Management of the travel desk (visa, ticketing, hotel booking)
• Developing and implementing policies and procedures for areas of responsibility
• Liaising with vendors and managing vendor agreements
• Providing ad-hoc support and assisting in special projects across departments as needed

Skills Required:

• Proven ability to multitask and prioritize effectively
• Proficient in MS Office Suite (Word, Excel, PPT, Outlook)
• Experience in using ERP
• Process mapping and optimization
• Ability and commitment to delivering to strict deadlines without compromising quality
• A natural aptitude for mathematics and statistics
• Ability to think analytically, critically, and logically
• Attention to detail and zero error

Key Skills:

Business, Clerical, Account Payable, Administrative Skills, Time Management, Data Entry, Office Supplies, Accounting, Project Management, Administration Office, Management Skills, Account Receivable, Administrative Operations, Problem Solving Skills, Statistics.