Accounts Payable Clerk

Maintain a system of purchase orders, receipts, invoices, and cheque requests in order to promptly and adequately support documentation and processes for payment of all hotel payables according to the company's policies and procedures.

To ensure payments are made in a timely and accurate manner; all relevant records are completed and accurately posted; accurate aging of all accounts which are reconciled to the General Ledger control account.

KEY ROLES & RESPONSIBILITIES

• Obtain all invoices from the Receiving Officer ensuring all prices and quantities agree with the purchase order amount.
• Verify proper codes and signatures of appropriate Executive Committee Members & Department Heads on all invoices.
• Prepare and maintain a proper filing system.
• Responsible for preparing accounts payable vouchers and printing checks and supporting documents.
• Responsible for maintaining a Cheque Register and any other register needed for operations and audit purposes.
• Ensure all invoices and supporting documents are stamped with PAID once they are paid.
• Prepare Supplier Statement Reconciliation when required for audit purposes.
• Reconcile the outstanding cheques.
• Reconcile the Balance Sheet Accounts for Accounts Payable as per ACCOR Standard.
• Participate in the quality improvement process.
• Maintain a close relationship with other department heads.
• Perform other duties as directed by the Assistant Director of Finance.

Qualifications:

Diploma holder preferred.

Knowledge of Microsoft Office, mainly Excel & Word.

Knowledge of any accounting system will be an advantage.

EXPERIENCE:

Minimum of 2-3 years experience in accounting with at least 1 year in Accounts Payable in a hotel.

Remote Work:

No

Employment Type:

Full-time