Executive Assistant

Majid Al Futtaim Holding is the leading shopping mall, retail, communities, entertainment developer and operator in the Middle East, North Africa, and Central Asia regions. With over 43,000 people, revenues of over US$ 11 Billion, and operations in 18 countries. Some of the iconic brands we carry include Mall of the Emirates, Carrefour, All Saints, Lego, City Center, Abercrombie & Fitch, & Vox Cinemas. We believe in making Great Moments for Everyone, Every day.

JOB TITLE

Executive Assistant | MAF Retail | UAE Corporate Head Office

ROLE SUMMARY

The Executive Assistant plays a critical role in supporting the executive in managing daily operations and agendas. The role requires a highly organized and proactive individual capable of handling administrative tasks, scheduling, communication, and project management with a high degree of confidentiality and attention to detail.

ROLE PROFILE

1. Provide administrative support including managing calendars, scheduling meetings, and arranging travel logistics.
2. Prepare and organize meeting materials, presentations, and reports.
3. Coordinate and handle daily communications, ensuring that messages are routed appropriately, and that the concerned parties are fully briefed on key matters.
4. Prioritize and manage incoming requests, ensuring deadlines are met and important issues are handled swiftly.
5. Assist in tracking and following up on projects, initiatives, and tasks.
6. Coordinate cross-functional efforts related to Marketing strategies, liaising between various teams, departments, and external vendors.
7. Prepare and maintain documents, presentations, and reports related to marketing programs.
8. Compile data, assist with report generation, and ensure all documentation is up-to-date and accurate.

REQUIREMENTS

1. Minimum of 3-5 years of experience in administrative support, executive assistance, or project coordination, preferably within retail or corporate environments.
2. Experience supporting senior executives is highly preferred.
3. Knowledge of retail operations, or sales processes is a plus.
4. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
5. Comfortable working with data management and analysis tools (e.g., Excel).

WHAT WE OFFER

1. At Majid Al Futtaim, we’re on a mission to create great moments, to spread happiness, to build experiences that stay in our memories for a lifetime. We’re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
2. Work in a friendly environment, where everyone shares positive vibes and is excited about our future.
3. Work with over 45,000 diverse and talented colleagues, all guided by our Leadership Model.