Admin and Travel Specialist

Company Description

We are SGS – the world's leading testing, inspection and certification company. We are recognized as the global benchmark for sustainability, quality and integrity. Our 99,600 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.

Job Description

• Create and implement processes to improve efficiency and effectiveness of administrative functions.
• Develop and maintain departmental documentation, including standard operating procedures and work instructions.
• Coordinate and book travel arrangements for employees, including flights, accommodations, transportation, and visas.
• Build and maintain relationships with travel agents, hotels, and car rental companies for vendor relationships.
• Provide 24-hour assistance, including weekends, to employees in case of disruptions, delays, or emergencies.
• Generate reports on travel expenses and standard reporting.
• Assist with new tenancy leases, renewals, and coordinate with the team for move-in and move-out procedures.
• Issue purchase orders for new leased vehicles after obtaining approval from procurement and the business departments and coordinate for delivery and services.
• Manage owned and rental vehicle inventories.
• Manage fuel chip installation/cancellation approvals for the new owned and leased vehicles.

Qualifications

• 4 years’ experience in a corporate industry.
• Basic college degree.