Personal Assistant

Over the years my client has worked across all sectors of the live entertainment industry and is immensely proud of their achievements as one of the UAE’s leading event organizers. They always look forward, and are constantly challenging themselves to find new talent, new formats, and new experiences for the passionate public.

Due to expansion my client is looking to recruit a Personal Assistant to report to the VP of projects. The role shall include the duties and responsibilities shown below:

1. Support the team and especially assigned VP’s in all administrative activities
2. Record, type and check various documents
3. Create financial and statistical tools and reports using spreadsheets
4. Manage, organise and update relevant data using database applications
5. Arrange office supplies and equipment
6. Arrange domestic and international courier services
7. Coordinate and remind team of tasks on a day to day, weekly and monthly basis
8. Analyze and interpret statistics and other data and produce relevant reports
9. Research and investigate information to enable strategic decision-making by others
10. Arrange and participate in meetings, conferences and project team activities
11. Assist the assigned Head of Department on all assigned work
12. Be responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as clients, to coordinate a variety of complex executive meetings

The role of Personal Assistant is to handle a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting diverse people and programs. The ability to interact with staff (at all levels) in the fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient with a high level of professionalism and confidentiality is crucial to this role. Expert level of written and verbal communication skills, strong decision making ability and attention to details are equally important.

Suitable candidates must hold a bachelor degree, be highly proficient in MS Office (Word, Excel & PowerPoint). You shall have at least 3-5 years of prior experience supporting Senior Management/Executives. You must be an expert in multi-tasking, organizing and prioritizing workload/time management. You shall demonstrate a high level of integrity and professionalism, be energetic, a team player and work well within a fast paced environment. Candidates MUST be Arabic speaking.