Transportation Assistant

1. Coordinating Operation Team.

Support and organize transport requirements to ensure availability of operational requirements and ensure all processes are followed.

Site survey for the new deployments, transportation arrangement for interviews to the clients from the office, arrangement of vehicles for office staff, checking/identifying traffic fines for vehicle users, and maintaining logbook for office cars.

2. Fleet Management

Coordinates the maintenance, repair/accident, and upkeep of owned and rental vehicles. Visiting the garages, company-owned vehicle passing/renewal/branding/CID approval in RTA & Traffic department.

3. Team Management

Upon request/urgent requirement to team members, assign tasks to deliver optimum quality with approval of the line manager.

4. Reporting / Administrative Support

Prepare and verify the time and attendance records of the staff deployment drivers. Data entry of all the monthly invoices of lease/salik/traffic fines, etc. Petty cash handling for RTA/refuel charges for Northern Emirates. Annual leave replacement of staff deployment coordinator/transport in-charge. Must be available on call 24/7 for deployment-related calls.

5. Special Projects & HSE

As assigned by the HOD/line manager, drive the car for urgent tasks. Conduct monthly inspections of assigned vehicles using a standardized checklist to ensure safety and roadworthiness. Attend HSE trainings based on requirements. Reduce fuel consumption by route optimization and proper vehicle maintenance and safe driving. Practice safe and fuel-efficient driving techniques, adhering to traffic regulations and company policies.