Coordinator - Sales & Marketing Administration

Overview

Headquartered in Dubai, UAE, The First Group is a dynamic, integrated global property developer with a fast-growing portfolio of upscale hotels, residential properties, F&B brands and real estate asset management services. Since our launch in 2005, we have carved a highly successful niche offering unrivalled property investment opportunities in high-growth markets to clients from more than 70 countries worldwide.

We were among the first developers to identify the tremendous potential in providing private investors the opportunity to purchase hotel guestrooms, suites and serviced apartments in our collection of upscale properties located in highly popular locations across Dubai. We back up our success with a list of International Property awards along with strategic partnerships with companies such as Wyndham Hotel group, Millennium Hotels, Emirates Airlines and Jumeirah Hotels and Resorts.

To successful candidates, we offer a diverse progressive corporate working environment with clear growth potential along with award winning sales & marketing tools, a state of the art showroom featuring Dubai’s only virtual helicopter tour and endorsements from a number of international sporting celebrities.

Job Description

To perform various administrative tasks to support & coordinate between departments:

• CRM coverage: manage lead creation, tour backing update requests, lead assigning & registration process
• Coordinate according to the Roadshow check list & RS policies, ensuring that each task is fulfilled within given time frame
• Coordinate the approval process, ensure CRM & Share point are correctly updated with information related to RS forms, customers, tours, sales, bookings & etc.
• Filling payment tracker, submitting reports within given time frame
• Processing of Agreements and Other related documents & contracts
• Purchase requests, submitting receipts & invoices for each expense, uploading supporting documents to justify the expenses
• Filling reconciliation with explanation if there is a difference against the payment sheet
• Coordinate with Finance team, monthly reporting
• Follow up with License applications & Visa applications
• Coordinate for stationary & supplies
• Electronic and digital filing as required

Desired Skill & Expertise

• Minimum of 2 years of experience in an administrative role
• Advanced proficiency in Microsoft Office and experience working with CRM systems.
• Strong communication skills with a focus on delivering high-quality service.
• Proficiency in creating and processing various documents accurately, following instructions with keen attention to detail.
• Ability to plan, organize, and prioritize tasks efficiently to meet deadlines.
• Professional, friendly, and approachable demeanor.
• Effective team player with strong collaboration skills.
• Adaptable and positive attitude towards work challenges.