Team Leader, Contracts (Site Contracting)

1. JOB PURPOSE

The jobholder is responsible to lead the Site Contracting Team to support the acquisition planning, pre-award and post-award administration for all Ruwais Site Contracts; Maintenance Service Contracts, CAPEX Projects, Operations, HSE, Inspection, Procurement & Site Supply Chain, to ensure HSE compliance & quality control and deliver products/services as per operational plans & within planned budget.

This role includes leading the contact acquisition planning and administration of OEM Service Agreements, Baseline & Plant Support Service Agreements, Call-Out Agreements, Shared Service Agreements and Services Agreements against approved investments (IAF); with an estimated annual budget of 50 Million USD all under Maintenance jurisdiction, while encompassing activities such as pre-contracts planning, pre-tendering support, tendering & technical evaluation support, service execution/contractor performance management, contracts variation & cost control, and any other post-award contracts administration in general.

KEY ACCOUNTABILITIES

Job Specific Accountabilities
Acquisition Plan & Pre-Contract Planning

• Coordinate with all relevant End Users Department at site on the planning and development of Yearly Acquisition Plan.
• Manage planned workout on requested outsourced services to determine if the requested services are available in-house or can be synergized with other contracts.
• Manage readiness & Acquisition Plans of Service Agreements for PP5 & 84 projects, plant modification projects & future growth projects by fostering good collaboration with asset owners, good understanding of PESTLE changes and its effect on the outsourced services.
• Identify, evaluate and plan acquisition of services against any CAPEX investments that are crucial to ensure asset integrity, HSE compliance and are strategically best fit to meet functional & organizational strategic objectives.

Pre-Award Support

• Manage the pre-qualification, technical evaluation and technical clarifications during bidding in coordination with the relevant end user.
• Manage and coordinate with Head Office Procurement Department on issuance of new contract requests, variations, extension of time, etc., in accordance with prevailing corporate policies & procedures.

Budgeting & Cost Control

• Coordinate and manage the estimation for new contracts budget taking into consideration lessons learnt, future requirements, and actual expenditure of the previous contract.
• Manage contracts committed amount vs actual expenditure (including "Provisional Sum").
• Manage any cost savings opportunity.
• Manage proper tracking and control of contract validity and coordinate with end user department on budget availability before raising any CR in SAP.

Post-Award Contractor Performance Monitoring

• Manage regular weekly/monthly performance evaluation and other necessary meetings with Contractors and to provide interface support on Borouge end user's department representative and contractor site coordinator/head office representative.
• Develop negotiating plans and participate in direct negotiations and contract's scope clarification when claims/disputes arise during execution.
• Oversee contractor's performance in accordance to the contract's scope of work, including evaluating and endorsing contractor's achievement on agreed KPI.

Post-Award General Contract Administration

• Manage the accuracy, adequacy, and integrity of the contracts technical related documents (i.e. SoW, BOQs, specifications, etc).
• Manage Contracts database, correspondence, MOM, Site Instructions, invoices, monthly reports, Contractor's KPI achievement reports, etc, during post-award cycle.
• Manage the review of Contract and provide feedback to ensure alignment of appropriate clause provisions are included in the general, special, and pricing conditions of the Standard Contract Forms.
• Manage regular audit of contractor's camp and site facilities, HSE record & other documentation in coordination with HSE Department Representative(s).
• Manage all related activities concerning Contract close out and ensure contract closing is in compliance with the prevailing procedures.

Commercial Support & Continuous Improvement Initiatives

• Endorse invoices, ensure claims are made in compliance with the Contract and that all supporting documents are provided per the invoicing checklist for validation and approval of payment.
• Coordinate discussions related to existing contract claims and disputes and recommend desired course of action to the relevant end user department and functional manager.
• Leverage the synergy among Maintenance Services common across Ruwais based ADNOC group companies, particularly those acquired through RSI-CMS & RSI CEP, to capitalize cost saving & ensuring service availability by adopting service excellence model.
• Maximize the value delivered through out-sourced services by planning, organizing and administrating Plant Support & Baseline Services, OEM Services and Shared Services through efficient communication & collaboration with asset owners & procurement units. Leverage ADNOC framework agreements to capitalize cost saving and service availability.
• Embrace innovation and creativity to efficiently participate in organizational and ADNOC group strategic initiatives such as ADNOC GPU Framework Agreements and deliver maximum value through successful acquisition of unified agreements.

1. QUALIFICATIONS, EXPERIENCE, KNOWLEDGE & SKILLS

Minimum Qualification

• Bachelor Degree in engineering or equivalent, preferably with Master's degree in business.
• Excellent knowledge of English, written & spoken.

Minimum Experience & Knowledge & Skills

• Minimum of 8 - 12 years' plus experience in techno-commercial and contracts occupations.
• Good working knowledge of the contracts administration, pre-contract planning, ability to draft contract's scope of work independently, preparation of contract estimation and budgeting.
• Hands-on experience on post-award contract administration in general, interpersonal skill in handling multi-cultural environment, interface with various types of contractors, communication and time management in coordination with the end-user.
• Good knowledge of computer skills (MS Office tools) and SAP.
• Experience in maintenance planning, cost control and contract management, preferably in an oil/gas or petrochemical industry.
• Exposure for contracts monitoring, preferably within a petrochemical plant.
• Experienced in engineering and procurement services cost control.
• Legal and insurance knowledge and experience.

Professional Certifications

• Preferred to be certified in contracts; i.e. CCCM, CPCM, IACCM, CIPS, etc.