Facility Coordinator

Supervise & coordinate day to day Admin activities, liaise and establish sound business relationships with end-users, authorities, and colleagues to ensure that ATG FM operations run smoothly.

Functional Roles and Responsibilities:

• Maintain all documentation for the FM team, including drawings, contracts, manuals, etc.
• Draw up contracts and follow through until signatures of all parties.
• Arrange and coordinate meetings internally and with external suppliers along with circulation of minutes.
• Archive FM documents to ensure quick recovery of data.
• Maintain FM SharePoint folder to ensure all relevant information is readily and easily available.
• Act as the liaison and first point of contact between the tenants and the maintenance team, providing timely assistance and follow-up on resolution for all critical maintenance issues.
• Liaise with various government departments like Dubai Municipality, DEWA, Etisalat, RTA, Post Office, and Dubai Land Department as required.
• Provide all other services and functions that may enhance and cater to a more wholesome delivery of services.
• Handle petty cash and the processes associated to ensure adequate money is available at all times.
• Raise and follow up on LPOs from receiving quotations to ensuring payment.
• Follow up with vendors for various issues including arranging visits, quotations, invoices, reports, etc.
• Assist in administrative duties including coordination efforts with HO functions, HR, IT, etc. for and on behalf of the FM operations team.

Skills and Experience:

• 2 to 3 years of relevant work experience.
• Graduate Degree/Diploma.
• Good communication and interpersonal skills.