Office Assistant
Job description
We are hiring for Office Assistant role having previous experience in a customer-facing role.
Job Summary:
The Office Assistant/Clerk will support daily office operations by performing a variety of clerical and administrative tasks.
The ideal candidate will possess strong organizational skills, attention to detail, and the ability to work efficiently in a fast-paced environment.
Key Responsibilities:
- Answer and direct phone calls, emails, and inquiries.
- Greet visitors and clients in a professional and friendly manner.
- Maintain office filing systems, both physical and electronic.
- Organize and schedule appointments and meetings.
- Assist in preparing and organizing office documents, reports, and presentations.
- Handle office supplies and inventory management, ordering new stock when necessary.
- Perform data entry and ensure accuracy of records.
- Assist in preparing financial documents, such as invoices and receipts.
- Handle incoming and outgoing mail and packages.
- Assist in coordinating office events and meetings.
- Perform general administrative duties as assigned by the office manager or senior staff.
- Ensure the office space is clean, organized, and welcoming.
Desired Candidate Profile:
- High school diploma or equivalent; additional qualifications in office management or related fields are a plus.
- Proven experience as an office assistant, clerk, or in a similar administrative role.
- Strong written and verbal communication skills.
- Proficiency in MS Office (Word, Excel, Outlook) or other office software.
- Basic knowledge of office management systems and procedures.
- Strong organizational and time-management skills.
- Attention to detail and problem-solving abilities.
- Ability to handle sensitive and confidential information.
- Friendly, professional demeanour with the ability to work well with others.
Preferred Skills:
- Previous experience in a customer-facing role.
- Familiarity with basic accounting tasks and data entry.
- Ability to multitask and work under pressure.
- Knowledge of office equipment (Printer etc.).