Executive Assistant to the Chairman Real Estate Dubai

Reap HR Consultancy

Dubai

AED 50,000 - 200,000

Job description

Job Description

Job Title: Executive Assistant to the Chairman

Location: Dubai UAE

Recruitment Company: REAP HR & RECRUITMENT SERVICES

Job Type: Full-Time

Start Date: January 2025

Position Summary:

We are seeking a highly organized and detail-oriented Female Executive Assistant to the Chairman for one of our prestigious real estate clients in Dubai. The Executive Assistant plays a crucial role in managing the daily corporate-related activities of the Chairman, ensuring that operations run smoothly and that the Chairman can focus on strategic decision-making. This role is crucial in providing high-level administrative support, managing corporate tasks, and ensuring seamless office operations. The Executive Assistant will act as a key point of contact and facilitator of communication between the Chairman and various internal and external stakeholders.

Key Responsibilities:

Calendar Management:
- Efficiently manage the Chairman's calendar, scheduling meetings, appointments, and travel arrangements to optimize productivity.
- Communicate schedule changes promptly and ensure the Chairman is well-prepared for all engagements.
Meeting Coordination:
- Organize, attend, and coordinate all meetings for the Chairman, ensuring proper logistics including venue arrangements and required materials.
- Prepare meeting agendas, take minutes, and follow up on action items to ensure timely completion.
Communication Management:
- Handle incoming correspondence such as emails, phone calls, and messages, prioritizing urgent matters for the Chairman's attention.
- Draft and edit communications on behalf of the Chairman, ensuring professionalism and clarity in all interactions.
Document Management:
- Prepare and format reports, presentations, and other documents for meetings, ensuring accuracy and adherence to company standards.
- Maintain organized files, records, and databases for efficient information retrieval.
Project Support:
- Assist the Chairman with various projects by coordinating necessary information, tracking progress, and ensuring deadlines are met.
- Conduct research and compile relevant data to support decision-making and reporting.
Travel Arrangements:
- Arrange business travel itineraries for the Chairman, including transportation, accommodation, and meeting schedules for both domestic and international trips.
- Prepare comprehensive travel briefings including itineraries, contact details, and necessary documents.
Confidentiality and Professionalism:
- Maintain confidentiality regarding sensitive personal and professional matters of the Chairman.
- Represent the Chairman and the organization with professionalism, ensuring the company’s reputation is upheld in all interactions.

This role offers an exciting opportunity to contribute to a dynamic organization in one of Dubai's most prestigious sectors. If you are highly organized, proactive, and thrive in a fast-paced environment, we encourage you to apply.

Requirements

Qualifications:

Experience:

Proven experience as an Executive Assistant or in a similar administrative role supporting high-level executives or senior management.

Education:

A Bachelor’s degree in Business Administration, Management, or a related field is preferred.

Skills:

Exceptional organizational and time management abilities.
Strong verbal and written communication skills.
Proficiency in office software (e.g. Microsoft Office Suite) and calendar management tools.
Excellent command of English, with proficiency in Arabic and possibly French being an advantage.

Attributes:

High level of discretion, professionalism, and reliability.
Ability to work effectively under pressure while managing multiple priorities.
Proactive mindset with strong problem-solving skills.

Working Conditions:

The Executive Assistant may be required to work flexible hours based on the Chairman's schedule, including evenings and weekends.
Occasional travel may be necessary to assist with corporate events or meetings.

Benefits

Salary: TBD

Gender: Female

Nationality: Indian/Pakistani/British/European/USA/Arab national British

Language: Excellent command of English, with proficiency in Arabic and possibly French being an advantage.

Benefits: Will be discussed in the interview