IT Procurement Officer

Roles and Responsibilities

The IT Procurement Officer is responsible for acquiring IT products and services that support the organization's technological needs while ensuring cost-effectiveness, quality, and compliance with procurement policies. This role involves strategic sourcing, contract negotiation, vendor management, and risk mitigation.

Responsibilities

• Procurement Strategy & Planning
• Vendor Management
• Procurement Planning
• Purchasing & Inventory Management
• Budgeting & Cost Control
• Compliance & Risk Management
• Contract Administration
• Stakeholder Collaboration
• Cost Management
• Risk Management

Essential Requirements

• Bachelor's degree in IT, supply chain management, business administration, or a related field.
• Proven experience of at least 3+ years in IT procurement or a similar role.
• Strong understanding of IT hardware, software, and services.
• Excellent negotiation and communication skills.
• Proficiency in procurement software and tools.
• Ability to analyze data and make informed decisions.
• Strong attention to detail and organizational skills.

Desirable Requirements

• Experience with ERP systems, procurement software, and asset management tools.
• Experience in the construction or hospitality industry can be advantageous.

Key Competencies

• Strong analytical and problem-solving skills.
• Ability to manage multiple projects and deadlines.
• Attention to detail and high degree of accuracy.
• Strong interpersonal and collaboration skills.

Skills

• Strong understanding of IT hardware and software procurement processes.
• Proficiency in vendor management and negotiation.
• Excellent analytical and problem-solving abilities.
• Attention to detail and organizational skills.
• Ability to work effectively in a team.
• Knowledge of relevant laws and regulations related to procurement.
• Excellent communication and interpersonal skills.

Desired Candidate Profile

1. Procurement Knowledge and Expertise

• Purchasing Procedures: Understanding and applying the entire procurement process, from identifying needs to selecting suppliers, negotiating contracts, and placing orders.
• Supplier Evaluation and Selection: Assessing potential suppliers based on factors like cost, quality, reliability, and compliance with legal and ethical standards.
• Contract Management: Drafting, negotiating, and managing contracts to ensure favorable terms and compliance with delivery timelines, quality standards, and price agreements.
• Sourcing and Tendering: Conducting market research to identify suitable suppliers, issuing tenders, evaluating bids, and selecting suppliers based on established criteria.

2. Negotiation Skills

• Price Negotiation: Negotiating the best possible prices and terms with suppliers while ensuring quality and timely delivery.
• Conflict Resolution: Resolving disputes or issues that arise with suppliers, ensuring that relationships remain professional and productive.
• Contract Terms: Negotiating favorable contract terms, including delivery schedules, payment terms, warranties, and after-sales support.

3. Market Research and Analysis

• Supplier Research: Continuously researching the market to identify new suppliers, better pricing, or alternative products.
• Cost Analysis: Analyzing the total cost of ownership, including procurement costs, transportation, storage, and lifecycle costs, to ensure purchases provide long-term value.
• Trend Awareness: Keeping up-to-date with market trends, economic conditions, and industry-specific changes that could impact the procurement process.

4. Financial Acumen

• Budgeting: Managing procurement budgets to ensure that purchases are made within the financial constraints of the organization.
• Cost Control: Identifying opportunities for cost savings, improving efficiency, and reducing waste in the procurement process.
• Financial Reporting: Providing accurate reports and data to management on procurement expenditures, supplier performance, and savings achieved.

5. Supply Chain Management

• Inventory Management: Ensuring that the right amount of stock is ordered, avoiding both stockouts and overstocking. This requires close collaboration with inventory and warehouse management teams.
• Logistics Coordination: Ensuring timely delivery of goods and services, coordinating with logistics teams, and monitoring shipping and delivery schedules.
• Risk Management: Identifying and mitigating risks related to supply chain disruptions, such as supplier failures, transportation delays, or changes in regulations.