Assistant Facilities Manager

Job Purpose:

Support the Facilities Manager in planning and managing the maintenance & repair operations within budgets and on time for the assigned BU's / divisions, commercial & residential properties and ensure all facilities are up to the operational standards.

Essential Roles and Responsibilities:

• Actively participate and support Facilities Manager in the implementation of the policies and procedures that will allow the facilities function to effectively meet its objectives and targets, in line with the Group's strategy and direction.
• Support the Facilities Management operations by being the stand-in during the absence of the Facilities Manager.
• Facilitate the implementation of building repair and replacement solutions, in coordination with the Facilities Manager, using in-house and third-party professional services.
• Actively participate in inspecting new projects, major refurbishment, and modification of existing facilities and recommend contract specifications, draft RFP's, Business case, and add value in first-level negotiations on pricing.
• Inspect and review contractors' work to ensure that safe work practices and standard operating procedures are followed, including the management of the execution of preventive maintenance programs as per the planned preventive maintenance plan (PPMP) schedule of all assets and vendors in the assigned area.
• Manage, coordinate, and monitor planned preventive maintenance, service & repair activities of nominated facilities, take charge of all emergencies, and ensure responsible back-up is available in order to take corrective action as necessary.
• Explore the market for sourcing options for spares and material to ensure the best possible material at the best possible prices are procured.
• Conduct audits of stores as per requirements of the standards, report the findings, and with the assistance of the Facilities Manager ensure that appropriate corrective & preventive actions are carried out and completed by the concerned department/staff within the defined time frames.
• Through effective service delivery, actively support the relationships with the clients, landlords, consultants, contractors, and all concerned authorities & parties to ensure maintenance & repair services are completed without any dispute, litigation, or cost overruns.
• Assist in the delivery of on-the-job training; implement health and safety regulations and programs to ensure safety practices are followed.

People Management Roles and Responsibilities:

• Guide and motivate team members to enhance performance and produce quality work, and ensure that they work to their best potential and establish smooth working relations with internal & external teams to deliver service effectively.
• Prepare performance evaluation and appraisal reports of direct reports to assess productivity and progress and identify training needs of team members to improve efficiency and ensure conformity with standard procedures and practices.

Skills and Experience:

• Degree/ diploma in Mechanical / Electrical Engineering or an equivalent technical qualification relevant to facilities management.
• 4 - 6 years' work experience in a large/ diverse commercial establishment with ideally, a minimum of 1-2 years in a supervisory role.