Accounts Receivable

How does your working day look like

As Accounts Receivable, you will play a critical role in managing the financial transactions and accounts receivable functions within the hotel. You will be responsible for ensuring accurate billing, timely collection of outstanding balances, and maintaining detailed records of financial transactions.

• Ensure the daily credit transfers are balanced with the Accounts Receivable and General Ledger.
• Ensure that individual guest invoices & Group invoices are in line with the contract, i.e., room charges are as per contracted rate, and all supporting documents are attached and correctly charged as detailed in the contract.
• Photocopy all charges & documents attached along with invoices and file properly for future reference.
• Prepare statements at the end of the stay or event, attaching all documents and dispatching them to the customer.
• Follow up on any missing documents the same day with the concerned Receptionist / Cashiers.
• Notify the Credit Supervisor of any billing or rate discrepancies.
• Once the hotel and customer sign the contract, the sales department should forward a copy of the contract to the accounts department to open a file.
• Prepare Proforma Invoices detailing the charges and Advance Payment schedule and dispatch them to customers who are not on the hotel credit listings.
• Maintain advance deposits account and ensure that full payment is received before the arrival of the group or the individual guest check-in.
• Attend all internal or external meetings to avoid any future discrepancies in billing.
• Review the routing in Opera to ensure correct AR on the individual or group booking.
• Set off payments received accordingly in Opera AR.
• Prepare and post to Opera AR Journals for Revenue adjustment, Bank Charges, and TA Commission. Before posting the Journal, it should be given to the Credit Supervisor for auditing the correctness of entries and approval by the Finance Manager.
• Handle debtors' queries efficiently, professionally, and in a timely manner.
• Conduct daily collection follow-ups for customers and notify the Credit Supervisor of any customer who does not pay on time.
• Perform daily Credit Cards Reconciliation.
• Update the Collection Record Sheet with remarks for every call made to ensure and maintain a minimum aged balance in the debtors ledger.

Qualifications :

Your personality counts more than your CV

• Degree in Finance & Accounting or its equivalent.
• 12 years of experience as an accounts receivable executive.
• High level of written and verbal business English.
• Proficient in Microsoft applications.
• Knowledge of Opera Micros Sun Financial.

Additional Information :

What's in it for you

• Get to know all the other 25hours hotels and stay ten nights a year for free as an employee!
• Take advantage of being part of Ennismore and receive generous discounts when visiting our bars and restaurants, as well as booking hotel rooms all over the world.
• Benefit from great offers from our numerous cooperation partners.
• Be part of our hilarious staff parties and much more...

Remote Work :

No

Employment Type :

Full-time