Accounting and consular assistant (m/f)

Your duties:

1. Manage all administrative and organisational matters related to the Embassy and Residence buildings, including relevant databases and contact lists.
2. Identify Embassy needs, contact relevant providers, analyse quotations, ensure proper execution and follow up by ensuring proper coordination with the relevant partners in Luxembourg and liaising with local administrative organizations.
3. Manage the day-to-day accounting and budget (performs payments, manages petty cash, active follow-up in the respective databases and budget systems, treatment and archiving of official accounting documents, preparation of correspondence with the ministries, cash flow management, etc.). Keeps up to date on budget procedures.
4. Advise on budgetary matters and prepare documents.
5. Coordinate events at the Embassy or at the Residence.
6. Backup for absent colleagues as per the internal backup scheme.
7. Support the consular section of the Embassy by assisting the Consul in the management of current consular affairs.
8. Process passport and ID applications for Luxembourg nationals.
9. Provide consular assistance to Luxembourg nationals and residents.
10. Contribute to other specific projects or assignments as per the request of the HoM or DHoM, according to the various needs of the Embassy.

Your profile:

• You have a secondary school diploma or equivalent.
• You are completely fluent in English and French (spoken and written).
• Proven experience or studies in financial planning and reporting and budgets and accounting.
• Strong computer skills (MS Office).
• Interpersonal communication skills.
• Previous work experience within a similar position will be considered as an advantage.
• Sense of initiative, organization, and the ability to work independently.
• Sense of responsibility and confidentiality.

Please note that the labour laws of the United Arab Emirates will govern the contract, including the remuneration.

If you are interested in this vacancy, please send your CV and diplomas together with a covering letter in French and English to marianne.geiben@mae.etat.lu by April 10, 2025.

Please use the subject line:

Application consular and administrative assistant 2025 – (your name).