Front Desk Receptionist - Emiratization

Job Responsibilities:

1. Answering phone calls in a professional manner, and routing calls as necessary.
2. Greet clients and visitors with a positive, supportive attitude.
3. Notifies company personnel of visitor arrival.
4. Receiving and sorting daily mail.
5. Provide basic and accurate information in-person and via phone/email.
6. Order front office supplies and keep inventory of stock.
7. Perform other clerical receptionist duties such as filing, photocopying and faxing.
8. Monitor and maintain attendance report.
9. Checking and releasing the cheques for all suppliers.
10. Informing suppliers whether their payment is ready or not and informing them what is missing from their side.
11. Arranging documents, cheques, invoices and sending to the right destination.
12. Preparing delivery notes and sending the stationary request from all branches.
13. Arranging and filing all the Cash/Credit EST invoices.
14. Putting all the details of the invoices in excel sheets including Invoice account, sales order, date, invoice number, amount and marking each invoice number by F/NA (found - available).
15. Arranging all the invoices in order from the oldest to the newest.
16. Sending daily reports to finance departments showing the issued cheques in detail for both Mart/EST cheques.
17. Assisting the management with any other additional support when required.

Qualifications:

1. Bachelor's Degree in Administrative or Clerical studies, communications or business.
2. Minimum 2 years experience in a similar capacity.
3. Good communication skills to make formal communication with trade.
4. Good working knowledge of MS Office, especially Excel & PowerPoint.