Receptionist

Job Responsibilities

1. Greet visitors to the showroom, providing directions, answering questions, and offering informational materials and application forms.
2. Sort and distribute mail, handle outgoing mail, and operate copiers and other office equipment as needed.
3. Maintain and organize files for correspondences, records, and other important documents.
4. Advise visitors on the approximate duration of their wait and ensure they are comfortable during their visit.
5. Answer the phone system or switchboard, relay calls, take messages, make appointments, and place calls as requested.
6. Perform light typing duties, including correspondence, reports, and record maintenance.
7. Maintain and organize records such as job applications, general information materials, and more.
8. Keep the showroom or reception area clean and presentable, including watering plants and straightening furniture and magazines.
9. Assist with travel, lodging, and meal arrangements for visitors or staff, as well as setting up meetings and events when directed.
10. Fill in for principal clerical staff as needed, performing the duties of their position temporarily.
11. Report any issues encountered in the performance of duties to the Showroom Supervisor.
12. Perform other duties as requested by the Showroom Supervisor/Manager.