Office Assistant

Full job description

Job Description:

We are currently seeking a versatile and reliable Office Assistant to join our team. As an Office Assistant, you will perform a variety of administrative and clerical tasks to support the efficient operation of our office.

Responsibilities:

1. Answer and direct phone calls, emails, and inquiries to the appropriate personnel.
2. Greet and assist visitors, ensuring they are directed to the correct departments.
3. Maintain and organize office files, records, and documents, both physical and electronic.
4. Schedule and coordinate meetings, appointments, and travel arrangements for team members.
5. Assist in the preparation of reports, presentations, and correspondence.
6. Monitor and manage office supplies inventory, placing orders as needed to ensure adequate stock levels.
7. Handle incoming and outgoing mail, packages, and deliveries.
8. Assist with the organization of office events, meetings, and conferences.
9. Perform general clerical duties, such as photocopying, scanning, and filing documents.
10. Support other departments with administrative tasks and special projects as required.

Qualifications:

1. High school diploma or equivalent.
2. Proven experience as an office assistant, administrative assistant, or in a similar role.
3. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
4. Excellent communication and interpersonal skills.
5. Strong organizational and multitasking abilities.
6. Attention to detail and accuracy in all tasks.