Assistant Office Manager

Our client, a well-established construction company based in Abu Dhabi, is currently recruiting for an Assistant Office Manager.

Duties will include but are not limited to:

1. Taking responsibility for the upkeep and maintenance of the office.
2. Carrying out minor repairs and autonomously coordinating customer services/workmen.
3. Preparing conference rooms for meetings.
4. Keeping order in general areas, such as corridors and copy rooms.
5. Operational management of the cleaning company, as appropriate.
6. Assisting with appropriate waste disposal, including recycling and shredding programs.
7. Ensuring compliance with Health and Safety, Fire Safety, emergency/evacuation, and security procedures.
8. Organising and assisting with space planning, internal and external office moves, refurbishment projects, etc., as needed.
9. Assisting the Office Services team on additional departmental administrative tasks and projects and providing coverage when needed for leave, holidays, and illness.
10. Supporting the Office Manager (Your Direct Report) in purchasing and maintenance of supplier relationships (e.g., drinks service, ordering office supplies required for copying and binding, etc.).
11. Managing facilities, security (as locally appropriate), equipment maintenance, and cleaning.
12. Creating and managing operating budgets and reports as needed.
13. Coordinating coverage, tracking and approving attendance, recruiting and training staff as required.
14. Assisting with general orientation for new employees.
15. Scheduling, coordinating, and producing client project and (internal) marketing reports and presentations.
16. Responsible for travel bookings when required.

Salary: Circa AED 25-30k

Minimum Requirements:

1. Proficient in the use of Microsoft Applications (Word, Excel, PowerPoint) - advanced word processing, Excel, and presentation skills.
2. Minimum 3 years experience in a senior administrative role; in a corporate environment, preferably with exposure in multinational companies.
3. Meticulous and exercise discretion in the execution of confidential matters.
4. Proactive, a team player, and contributor. A fast worker.
5. Excellent oral and written English communication skills.
6. Works well under stress and in a fast-paced environment.