Payroll Assistant

Position: Payroll Time Sheet Collection
Location: Abu Dhabi
Experience Required: Minimum 2 Years in Same Position
Qualifications: Bachelor in Related Field
Job Description
Responsibilities:

• The Timesheet and Payroll Officer will manage the timesheet collection process for multiple clients while also overseeing payroll-related tasks. Key responsibilities include:
• Managing the timesheet collection process in compliance with established Standard Operating Procedures (SOPs).
• Sending timely reminders to employees regarding submission deadlines for timesheets.
• Maintaining leave trackers and updating leave information in the ERP system promptly.
• Validating timesheets for accuracy and completeness, including verification of leave information and manager approvals.
• Maintaining accurate records of timesheet submissions, leave applications, and employee data.
• Following up with employees who have not submitted their timesheets through various communication channels.
• Providing support to the accounting team by ensuring the timely delivery of validated timesheets.
• Assisting with payroll processing, including data entry, verifying hours worked, and ensuring compliance with payroll regulations.
• Utilizing various software applications for effective data management and communication.
• Ledger Reconciliation: Ensuring payroll aligns with general accounting records.
• Deductions Management: Calculating benefits, retirement contributions, and garnishments.

1. Technical Payroll Skills

• Payroll Software Proficiency: Knowledge of systems like ADP, QuickBooks, Paychex, or SAP.
• Excel and Spreadsheets: Using formulas, pivot tables, and data management for payroll calculations.
• Tax Knowledge: Understanding federal, state, and local tax laws, including FICA, FUTA, and other deductions.
• Compliance: Familiarity with labor laws such as FLSA, overtime regulations, and ACA requirements.

2. Data Entry and Accuracy

• Attention to Detail: Ensuring accurate input of hours, wages, and deductions.
• Auditing Skills: Identifying and correcting discrepancies in payroll records.
• Record Keeping: Maintaining organized and detailed records for auditing and reporting purposes.

3. Time Management and Scheduling

• Deadlines: Processing payroll on time, especially for weekly, bi-weekly, or monthly cycles.
• Time Tracking Systems: Familiarity with tools for logging employee hours (e.g., Kronos, TSheets).

4. Analytical Skills

• Problem Solving: Resolving payroll discrepancies or errors efficiently.
• Trend Analysis: Reviewing data for patterns that affect budgeting or employee compensation.

5. Communication Skills

• Employee Support: Explaining pay stubs, deductions, or resolving pay-related inquiries.
• Coordination: Liaising with HR, finance, or management to ensure payroll accuracy.
• Documentation: Writing clear reports or updates related to payroll.

6. Confidentiality and Integrity

• Data Privacy: Handling sensitive employee information securely.
• Trustworthiness: Maintaining confidentiality about wages, salaries, and personal information.

7. Adaptability and Continuous Learning

• Legislative Updates: Staying current with changes in tax laws, wage regulations, or payroll policies.
• Technology Updates: Adapting to new payroll tools or system upgrades.