Procurement Officer

The Procurement Officer will be responsible for monitoring and managing the salon’s inventory of beauty products, supplies, and equipment. This role involves tracking product consumption, ensuring timely stock replenishment, and preparing order lists for communication with suppliers. The Procurement Officer will also ensure that the salon has all necessary supplies to meet customer demand while keeping costs within budget.

Key Responsibilities:

1. Monitor the consumption of beauty products, supplies, and equipment on a daily, weekly, and monthly basis.
2. Track stock levels to prevent shortages and overstocking, maintaining optimal inventory levels.
3. Conduct regular physical stock counts and update inventory records accordingly.
4. Implement inventory control systems to ensure accurate and timely updates on stock availability.
5. Prepare and maintain an up-to-date list of required products based on consumption trends and future needs.
6. Collaborate with salon staff to understand demand for specific products and forecast upcoming needs.
7. Place orders with suppliers based on stock levels, product usage rates, and budget guidelines.
8. Communicate with suppliers for product pricing, availability, and delivery timelines.
9. Ensure that all orders are delivered in a timely manner and follow up with suppliers on any delivery issues.
10. Maintain and develop relationships with beauty product suppliers and vendors to ensure competitive pricing, high-quality products, and reliable service.
11. Negotiate contracts, discounts, and payment terms with suppliers.
12. Stay updated on new products and trends in the beauty industry to recommend innovative products for the salon.
13. Track procurement expenses and stay within the allocated budget for beauty products and supplies.
14. Monitor product pricing trends and identify opportunities for cost savings without compromising quality.
15. Provide regular reports on inventory levels, order status, and budget compliance to management.
16. Ensure all products meet quality and safety standards before being used by salon staff or clients.
17. Track product expiration dates and ensure the proper disposal of expired or damaged products.
18. Maintain accurate records of all orders, deliveries, and product consumption.
19. Prepare and submit regular reports on inventory levels, product usage, and procurement activities.
20. Maintain a supplier database, including contact information, product catalog, and pricing details.

Job Type: Full-time