Senior Office Manager - Arabic Speaker

Job Details:

Job Location: Dubai Studio City, Dubai

Working Days: Mon - Fri

Qualifications:

• Education: Bachelor’s degree in Business Administration preferred.
• Language: Must be an Arabic Speaker
• Experience: Minimum 5 years in an Office Manager or equivalent administrative role.

Responsibilities:

• Administrative Support: Manage the HOD’s daily administrative tasks, including prioritizing emails, scheduling, travel arrangements, and correspondence to ensure operational efficiency.
• Report Preparation: Consolidate, summarize, and generate reports and documents for HOD review and decision-making. Follow up with departments for requested information.
• Document Review: Screen and prioritize documents for HOD endorsement or approval, ensuring compliance with company policies and DOA.
• Event Organization: Arrange team workshops, gatherings, and team-building activities for the department.
• Meeting Coordination: Prepare and organize documentation for internal and external meetings, ensuring pre- and post-meeting actions are completed.
• Communications Management: Serve as the liaison for all communications with internal teams and external stakeholders.
• Event Support: Provide administrative assistance for HOD events, including agendas, attendee lists, speeches, marketing activities, and follow-ups.
• PR and Media Coordination: Review press releases and public relations communications, suggesting amendments where necessary.
• Issue Resolution: Address business inquiries and complaints, coordinating with relevant departments for timely resolutions.
• Board & Committee Management: Organize board and committee meetings, including attendance tracking, action plans, and minutes documentation.
• KPI Tracking: Collaborate with department heads to monitor and report quarterly updates on departmental KPIs.
• Database Maintenance: Manage and regularly update the HOD’s contact database and related information.
• Process Improvement: Work with the Business Excellence team to enhance procedures, ensuring data accuracy and strong internal controls.