Admin assistant - Fugro

Job Description

Responsibilities:

1. Assist and support the Administration department with the workflow.
2. Manage reception along with receptionist on a daily basis.
3. Support staff in assigned project-based work.
4. Prepare and maintain purchase orders and liaise with the suppliers.
5. Support Admin Manager for all Dubai and JAFZA office admin matters.
6. Support in management tasks such as arranging meetings, travel, transport, accommodation, and restaurant reservations.
7. Support in organizing meetings (internal/external), events, and conferences.
8. Maintain a well-organized filing/archiving system for all office records/documents.
9. Order and maintain office supplies and coordinate with the facility management company for maintenance issues.
10. Manage office supplies, equipment, furniture, computer, and telephone services and product orders.
11. Contribute to team effort by accomplishing related results as needed.
12. Support all tasks related to the efficient and smooth running of the front desk.

You bring (qualifications & experience):

1. Must be a UAE national with a Family Book.
2. Previous experience in administrative support is advantageous.
3. Excellent communication skills in Arabic and English, both verbal and written.
4. Problem-solving/judgment: the ability to observe, think critically, and solve problems using data analysis, interpretation, and reasoning skills.
5. Proactive, adaptable, and willingness to learn in a fast-paced environment.

Our view on diversity, equity, and inclusion:

At Fugro, our people are our superpower. Their variety of viewpoints, experiences, knowledge, and talents give us collective strength. Distinctive beliefs and diverse backgrounds are therefore welcome, but discrimination, harassment, inappropriate behavior, and unfair treatment are not. Everybody is to be well-supported and treated fairly. And everyone must be valued and have their voice heard. Crucially, we believe that getting this right brings a sense of belonging, safety, and acceptance that makes us feel more connected to Fugro's purpose: to create a safe and livable world and to each other.

Disclaimer for recruitment agencies:

Fugro does not accept any unsolicited applications from recruitment agencies. Acquisition to Fugro Recruitment or any Fugro employee is not appreciated.