Assistant Purchasing Manager

Roles and responsibilities

As an Assistant Purchasing Manager, you will support Purchasing Manager with the procurement of goods and services required for our hotel’s operations, ensure timely delivery of products and materials, negotiate contracts, purchase required goods, and keep accurate records of transactions, trends, and performance with vendors. The role will also perform market research to get the best deals for the company.

Responsibilities

• Work with Purchasing Manager to manage the department on day-to-day basis
• Coordinate and manage purchasing of goods and services, including sourcing, ordering and tracking deliveries
• Monitor inventory levels and conduct regular stock check to ensure availability of items while preventing overstocking
• Perform vendor research and selection to enhance profitability, reducing operating costs and boosting efficiency
• Review purchasing agreements with vendors, monitor their performance and renegotiate contracts
• Manage purchase orders, oversee shipping schedules and maintain purchase records
• Obtain competitive quotations for hotel requirements and ensure that the best product is sourced and purchased, using Company nominated suppliers where applicable.
• Manage the database of active local contracts with suppliers.
• Adhere to quality procedures and standards and oversee purchasing administration.
• Ensure a comprehensive system for allocating and reconciling purchase requests.
• Monitor all areas of purchasing including contracts, market surveys, HACCP and nominations.
• Prepare the month end accounts reports in an accurate and timely manner.
• Assist with budget tracking, reporting, providing insights on purchasing trends and cost-saving opportunities

Desired candidate profile

• Minimum 2 years of experience working in a 5-star hotel environment (in stores / receiving sections)
• 3-4 years’ purchasing/procurement experience within a luxury hotel, preferably in the UAE
• Relevant degree in Finance/Accounting or related business discipline, from an academic institution
• Computer literate with excellent MS Excel skills
• Strong knowledge of purchasing and inventory management practices, with a focus on cost control and quality.
• Excellent negotiation and vendor management skills, with the ability to build and maintain positive relationships.
• Strong communication skills in English, both verbal and written, with the ability to interact effectively with internal teams and external vendors.
• Ability to work collaboratively in a fast-paced environment and adapt to changing priorities.
• Exceptional organizational and time-management abilities, with a keen attention to detail.