Secretary for a Project Management Company

Secretary for a Project Management Company

Job Type: Full-time

Vacancy: 1 Vacancy

Job Description:

1. Appointment Management:

• Coordinate and organize schedules and meetings for executives and teams.
• Ensure there are no conflicts in appointments, adjusting schedules as necessary.

2. Internal and External Communications:

• Handle phone calls, answer inquiries, and welcome visitors and clients.
• Serve as a professional point of contact for both internal and external stakeholders.

3. Reporting and Document Preparation:

• Prepare and edit project-related documents and reports.
• Draft meeting summaries and organize contracts and files.

4. Team Coordination:

• Collaborate with marketing, sales, and engineering teams for smooth workflow.
• Ensure all departments are well-informed and aligned on project schedules and tasks.

5. Email and Correspondence Management:

• Monitor and manage emails, send messages, and respond to inquiries regarding the company and ongoing projects.

6. Logistics Arrangements:

• Organize business trips, travel reservations, and related arrangements when necessary.

Desired Candidate Profile:

• Proven experience as a secretary or similar administrative role.
• Strong organizational skills with attention to detail.
• Excellent verbal and written communication skills.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Ability to handle confidential information with discretion.
• Team player with a positive attitude and excellent interpersonal skills.